Project Management Partner — Commercial and ICT

This Tender is invited by the Issuer. Overview Defence Housing Australia (DHA) is seeking quotes from selected suppliers for a Project Management Partner in relation to a commercial and ICT project. DHA is seeking a project management partner to support the development of a comprehensive project plan and the associated artefacts for an initial four-week engagement, with the potential for a further four-week extension. About DHA is considering how to implement and plan for future decisions involving a large scale commercial and ICT project. The project requires coordination from an experienced project manager that understands commercial and ICT landscapes. Objectives The primary objective is to establish a clear and practical foundation for project delivery, including the development of the core planning materials, governance documentation, delivery approach, risks and dependencies, milestones, and other artefacts required to support effective implementation. The engagement should produce useful, decision-ready outputs during the initial engagement and provide project management delivery support over the period. Scope The scope includes the following expected deliverables, as required by DHA: Integrated Project Plan and Delivery Approach: a concise, integrated project plan covering scope, workstreams, activities, sequencing, milestones, responsibilities, assumptions and the proposed delivery approach for the initial engagement and any extension Governance and Decision-Making Framework: fit-for-purpose governance documentation setting out project roles, responsibilities, meeting and reporting arrangements, escalation pathways and key approval points Schedule, Milestones and Dependencies: a high-level delivery schedule identifying key milestones, critical dependencies, interfaces between workstreams, and matters requiring early resolution Risk, Issue and Action Management: establishment and ongoing maintenance of proportionate risk, issue, action and decision logs, including clear ownership, proposed treatments and escalation of material matters Handover and Forward Work Plan: a consolidated handover of current project artefacts, outstanding actions and recommended next steps to support continuation of the project beyond the engagement Contractor Requirements Relevant examples of experience delivering complex project management engagements, particularly those involving technology strategy and delivery Familiarity with government budget processes Information Requested Proposals should describe the proposed delivery approach, key deliverables, anticipated timing, and the experience of the individuals who would undertake the work. As a guide, DHA anticipates a 2-3 person team. Proposed Team Proposed lead Proposed dedicated team, including CVs or short form capability statements Availability of the proposed team Proposed approach to quality assurance Any actual, potential or perceived conflicts of interest Methodology How the respondent would undertake the work Other considerations that are critical to successful completion that DHA need to factor in Pricing Proposals should outline either time-and-materials pricing or a deliverables-based commercial model, provided the proposed approach clearly identifies the activities, outputs, assumptions, effort, and fees for the initial four-week period and any potential extension. Pricing should be provided on the basis of an initial four-week period and any subsequent four weeks. Hourly and daily rates for all proposed personnel Any proposed discount to the BuyICT panel rates Proposed fixed fee or capped fee options by workstream Assumptions underpinning pricing Disbursement assumptions, if any Proposed billing arrangements and reporting Use of AI Systems The service provider must provide information in its RFQ response about its proposed use of AI systems in the delivery of the services. Information provided by the service provider may form part of the contract. The agency may include additional requirements in the contract regarding the service provider's use of AI systems, consistent with the Artificial Intelligence model clauses. Instructions to Tenderers This opportunity has been sent to selected suppliers only. Should DHA require further submissions, DHA will make direct contact. The information provided in this RFQ is confidential to DHA and must be used only for the purpose of preparing a response. Respondents must not disclose the RFQ, the related materials or any related information except to personnel directly involved in preparing the response, and only on a need-to-know basis. Any successful respondent will need to complete a Deed of Confidentiality and agree to DHA's Supplier Code of Conduct; these documents will be provided to the successful respondent only. Enquiries Buyer contact: lindsey.box@dha.gov.au Unsolicited emails will not be answered.