Contract No. 2026/21- Glenferrie Oval Surface Renewal. Preview Access Issued by: City of Boroondara VP Reference: VP508392 Opened: Wednesday 06 May 2026 05:00 AM Closing: Friday 29 May 2026 05:00 PM

Tender Details Access this Tender Contract No. 2026/21- Glenferrie Oval Surface Renewal. Business Name City of Boroondara VP Reference # VP508392 Buyers Reference # 2026/21 Opens Wednesday 06 May 2026 (AUS Eastern Standard Time) Closes Monday 01 June 2026 05:00 PM (AUS Eastern Standard Time) Supplier query cut-off Thursday 28 May 2026 05:00 PM (AUS Eastern Standard Time) Expected decision Monday 29 June 2026 (AUS Eastern Standard Time) Buyer Details Business Name City of Boroondara Location 8 Inglesby Rd Camberwell, Victoria 3124 Australia WebSite: https://www.boroondara.vic.gov.au/ Business Info The City of Boroondara is a local government area in Victoria, Australia. It is located in the eastern suburbs of Melbourne. It was formed in June 1994 from the amalgamation of the Cities of Kew, Camberwell and Hawthorn. Contact Details The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion. What the buyer is requesting Details The City of Boroondara (Council) requires a suitably qualified and experienced Contractor to carry out the following works in accordance with this Request for Tender (RFT) and its attachments. The Works involve the improvements to the playing surface and sporting infrastructure at Glenferrie Oval. Located at 34 Linda Cresent, Hawthorn. The Works include: • Bulk earthworks • Installation of new irrigation and drainage • Installation of new synthetic cricket wicket • Installation of new AFL goal posts • Installation of new players benches • Installation of section AFL compliant synthetic boundary surface • installation of new sportsground training lights • installation of cricket wicket storage cover cage • installation of new sand profile and turf surface. Attachments to this Request Documents 7 Supplier lists selected Lists Construction & Operation Categories selected Categories Construction & Operation 1: Sportsfield & Playground Construction Regions of Service Locations Victoria 1: Melbourne All Regions of Service locations are within Australia. Information requested by others 11/May/2026 03:04 PM Question : We have not sighted AFL goals and point posts height in the drawing or specification. Please advise. Answered on 14/May/2026 02:20 PM : Have a look at the addendum dated 14-05-2026 in response to this question. 11/May/2026 03:21 PM Question : Drawing F320 specifies 50mm wide sand slits; however, Item 8.2 in the pricing schedule nominates 100mm wide sand slits. Could you please confirm correct width? Also, could you please provide the quantity in linear meters, as the schedule currently shows the quantity in square meters. Answered on 14/May/2026 02:20 PM : Have a look at the addendum dated 14-05-2026 in response to this question. 14/May/2026 04:19 PM Question : Hello Team, Good evening. We hope you are well. We are currently preparing our submission for Contract No. 2026/21 – Glenferrie Oval Surface Renewal and would like to thank you for the opportunity to be involved in this tender process. As part of our ongoing commitment to supporting local businesses, we have been working closely with local suppliers and subcontractors to obtain pricing and finalise key components of our proposal. The process of sourcing and evaluating suitable local vendors has taken longer than anticipated, which has impacted our ability to complete the submission within the current timeframe. Given these circumstances, we respectfully request a two-week extension to the tender closing date, moving the deadline from 29/05/2026 to 12/06/2026. We remain very interested in participating in this project and are confident that our experience in delivering similar works will allow us to provide a strong and competitive proposal. Thank you for your time and consideration. We look forward to your response. Kind regards, Answered on 14/May/2026 04:25 PM : Our project timelines have been carefully planned to ensure the contract can be presented to Council in time for the works to be awarded and to commence in September. Unfortunately, due to these constraints, we are unable to extend the tender submission deadline. 22/May/2026 10:29 AM Question : Could you please confirm whether the disposal of the thatch layer should be assumed to be non-contaminated material? Answered on 22/May/2026 11:48 AM : please see addendum 3 in response to your query. 22/May/2026 12:14 PM Question : Hello team, Hope you are well. Could you please share Geotech report for this project. Also advise if any of the works would require building permit. Answered on 25/May/2026 03:39 PM : Addendum 4 is issued in response to your query. 22/May/2026 02:05 PM Question : Do we need professional indemnity insurance? Invitation to supply document states $10m of PI is required. Or is it not applicable for these works? In relation to contract insurance, this would be obtained after contract is awarded so what is the expectation to fill in that box? Answered on 25/May/2026 02:57 PM : Please see addendum 4 in response to your query. 27/May/2026 10:30 AM Question : Boroondara Council, We kindly request an extension of time for the closing date of this tender. We not that both this tender and St James Park are both due within a few hours of each other. To ensure clean and accurate submissions are provided for both projects we request an extension for early to mid next week. Thanks Answered on 27/May/2026 03:48 PM : This tender has already been extended to early next week (5pm Monday 1st June) as per Addendum No. 4. There will be no further extensions. 27/May/2026 04:08 PM Question : Is there a detail for Cricket wicket storage cage? Answered on 27/May/2026 04:20 PM : The cricket wicket storage details are shown in Attachment 6 - Synthetic Wicket Cover Storage Cage - Drawing and Specifications in the RFT documents. 28/May/2026 10:38 AM Question : Hello Team, Hope you are well. Could you please advise on the thickness of the Thatch layer for St James Park Renewal, since the questions portal is closed. We look forward to hear from you. Kind regards. Answered on 28/May/2026 11:55 AM : Questions for the St James Park Tender are now closed so we will not be providing a response to this query. 28/May/2026 03:04 PM Question : Is there an existing irrigation plan available? Answered on 29/May/2026 09:01 AM : Existing irrigation plan will be made available to the successful tenderer upon award if required. Updates made to this Request 11/May/2026 02:13 PM Please note: The following addendum has been recently added. 1. Added: (Addendum) 2026-21 - Addendum No. 1 - Site Access Meeting - 2026-05-11.pdf Please consider this addendum when responding. 14/May/2026 02:19 PM Please note: The following addendum has been recently added. 1. Added: (Addendum) Contract No. 2026_21 - Addendum No. 1 - 2026-05-14.zip Please consider this addendum when responding. 18/May/2026 11:42 AM Please note: The following addendum has been recently added. 1. Added: (Addendum) Contract No. 2026_21 - Addendum No. 2 - 2026-05-18.zip Please consider this addendum when responding. 22/May/2026 11:48 AM Please note: The following addendum has been recently added. 1. Added: (Addendum) Contract No. 2026_21 - Addendum No. 3 - 2026-05-22.pdf Please consider this addendum when responding. 25/May/2026 02:45 PM Please note: The following addendum has been recently added. 1. Added: (Addendum) Contract No. 2026_21 - Addendum No. 4 - 2026-05-25.zip Please consider this addendum when responding. What the buyer is requesting: Details: The City of Boroondara (Council) requires a suitably qualified and experienced Contractor to carry out the following works in accordance with this Request for Tender (RFT) and its attachments. The Works involve the improvements to the playing surface and sporting infrastructure at Glenferrie Oval. Located at 34 Linda Cresent, Hawthorn. The Works include: • Bulk earthworks • Installation of new irrigation and drainage • Installation of new synthetic cricket wicket • Installation of new AFL goal posts • Installation of new players benches • Installation of section AFL compliant synthetic boundary surface • installation of new sportsground training lights • installation of cricket wicket storage cover cage • installation of new sand profile and turf surface. Supplier lists selected: Lists: Construction & Operation Categories selected: Categories: Construction & Operation 1: Sportsfield & Playground Construction Regions of Service: Locations: Victoria 1: Melbourne All Regions of Service locations are within Australia. Information requested by others: 11/May/2026 03:04 PM: Question : We have not sighted AFL goals and point posts height in the drawing or specification. Please advise. Answered on 14/May/2026 02:20 PM : Have a look at the addendum dated 14-05-2026 in response to this question. 11/May/2026 03:21 PM: Question : Drawing F320 specifies 50mm wide sand slits; however, Item 8.2 in the pricing schedule nominates 100mm wide sand slits. Could you please confirm correct width? Also, could you please provide the quantity in linear meters, as the schedule currently shows the quantity in square meters. Answered on 14/May/2026 02:20 PM : Have a look at the addendum dated 14-05-2026 in response to this question. 14/May/2026 04:19 PM: Question : Hello Team, Good evening. We hope you are well. We are currently preparing our submission for Contract No. 2026/21 – Glenferrie Oval Surface Renewal and would like to thank you for the opportunity to be involved in this tender process. As part of our ongoing commitment to supporting local businesses, we have been working closely with local suppliers and subcontractors to obtain pricing and finalise key components of our proposal. The process of sourcing and evaluating suitable local vendors has taken longer than anticipated, which has impacted our ability to complete the submission within the current timeframe. Given these circumstances, we respectfully request a two-week extension to the tender closing date, moving the deadline from 29/05/2026 to 12/06/2026. We remain very interested in participating in this project and are confident that our experience in delivering similar works will allow us to provide a strong and competitive proposal. Thank you for your time and consideration. We look forward to your response. Kind regards, Answered on 14/May/2026 04:25 PM : Our project timelines have been carefully planned to ensure the contract can be presented to Council in time for the works to be awarded and to commence in September. Unfortunately, due to these constraints, we are unable to extend the tender submission deadline. 22/May/2026 10:29 AM: Question : Could you please confirm whether the disposal of the thatch layer should be assumed to be non-contaminated material? Answered on 22/May/2026 11:48 AM : please see addendum 3 in response to your query. 22/May/2026 12:14 PM: Question : Hello team, Hope you are well. Could you please share Geotech report for this project. Also advise if any of the works would require building permit. Answered on 25/May/2026 03:39 PM : Addendum 4 is issued in response to your query. 22/May/2026 02:05 PM: Question : Do we need professional indemnity insurance? Invitation to supply document states $10m of PI is required. Or is it not applicable for these works? In relation to contract insurance, this would be obtained after contract is awarded so what is the expectation to fill in that box? Answered on 25/May/2026 02:57 PM : Please see addendum 4 in response to your query. 27/May/2026 10:30 AM: Question : Boroondara Council, We kindly request an extension of time for the closing date of this tender. We not that both this tender and St James Park are both due within a few hours of each other. To ensure clean and accurate submissions are provided for both projects we request an extension for early to mid next week. Thanks Answered on 27/May/2026 03:48 PM : This tender has already been extended to early next week (5pm Monday 1st June) as per Addendum No. 4. There will be no further extensions. 27/May/2026 04:08 PM: Question : Is there a detail for Cricket wicket storage cage? Answered on 27/May/2026 04:20 PM : The cricket wicket storage details are shown in Attachment 6 - Synthetic Wicket Cover Storage Cage - Drawing and Specifications in the RFT documents. 28/May/2026 10:38 AM: Question : Hello Team, Hope you are well. Could you please advise on the thickness of the Thatch layer for St James Park Renewal, since the questions portal is closed. We look forward to hear from you. Kind regards. Answered on 28/May/2026 11:55 AM : Questions for the St James Park Tender are now closed so we will not be providing a response to this query. 28/May/2026 03:04 PM: Question : Is there an existing irrigation plan available? Answered on 29/May/2026 09:01 AM : Existing irrigation plan will be made available to the successful tenderer upon award if required. Attachments to this Request: Documents: 7