Supply, Installation and Maintenance of Entry Screening Equipment including Replacement of Ageing Equipment

Overview Court Services Victoria (CSV) is proposing to issue a Request for Tender (RFT) for the supply, installation, commissioning and support of new and replacement entry screening equipment across nominated CSV sites. About Court Services Victoria (CSV) is a body corporate established by the Court Services Victoria Act 2014 (Vic) to provide the administrative services and facilities necessary for Victoria's courts and tribunals to operate independently of the direction of the executive branch of government. Purpose The proposed procurement is intended to replace ageing and end-of-life entry screening equipment and maintain safe, reliable and compliant screening capability across court sites. Scope The scope of the proposed RFT is expected to include: Supply of replacement entry screening equipment, including x-ray machines, walk-through metal detectors and associated screening infrastructure Installation, commissioning and testing at nominated CSV sites Integration with existing site operations and infrastructure Preventative and corrective maintenance services Technical support, warranty services and spare parts Operator and maintenance training where required Decommissioning, removal and secure disposal of obsolete equipment Asset lifecycle management and reporting Compliance with relevant legislative, radiation, safety and security requirements Maintenance of CSV's existing equipment currently in service until end of life CSV intends to seek pricing for both outright purchase arrangements and leasing arrangements, where available, to enable assessment of the acquisition model that offers the best value for money and overall outcome for CSV. Contract Terms and Conditions The proposed contract term is up to 10 years, comprising: An initial seven-year term Three one-year extension options CSV may only be able to guarantee the purchase of equipment in the first year of the contract. Future equipment purchases are subject to budget availability and funding approvals, and this will be made clear in the RFT documentation. Instructions to Tenderers CSV is proposing a public procurement, one stage open tender approach. The anticipated timing for this procurement is: Tender release: October 2026 Supplier briefing session: October 2026 Tender close: November 2026 Evaluation process: Late 2026 to early 2027 Contract commencement: March/April 2027 These timeframes are indicative only and may change. Actual dates will be listed in the tender documents. Further details of the procurement, including specifications, contractual requirements, evaluation criteria and response instructions, will be set out in the RFT documentation when released. Please note that release of the proposed RFT may be cancelled or re-scheduled to an alternate date, or the RFT issued in an alternative form to that advised in this Advanced Tender Notice. Interested parties should submit any queries to csv_procurementgroup@courts.vic.gov.au Enquiries Contact: Joel Shaw Mobile: +61 (04) 22222222 Email: joel.m.shaw@courts.vic.gov.au