Core ERP – SAP S/4HANA Implementation

This Tender is invited by the Issuer. Overview The Department of Parliamentary Services (DPS) is planning the modernisation of its core ERP environment through a transition from SAP ECC6 to SAP S/4HANA. This Request for Information (RFI) seeks information from the market to better understand implementation approaches, delivery capabilities, resourcing models, indicative risks and rough-order-of-magnitude costs associated with a SAP S/4HANA implementation. Detailed requirements are set out in the Statement of Requirements. This RFI is issued for information-gathering and planning purposes only. Responses will not be competitively assessed and this RFI will not result in the award of a contract. About DPS has established an ERP Modernisation Program and undertaken preliminary planning activities, including assessment of the current SAP ECC6 environment, development of an ERP Target Operating Model, consideration of future hosting options, and preparation of indicative implementation requirements. This RFI forms part of DPS's market research and planning activities and is intended to inform any future procurement approach. Further details are provided in the Statement of Requirements. The primary users are DPS employees who rely on the ERP platform to support finance, procurement, asset management, human resources, payroll and related corporate functions. Further information regarding users, scope and business context is provided in the Statement of Requirements. Purpose DPS requires a modern, secure and sustainable ERP platform that supports ongoing business operations while enabling future capability uplift and operational efficiencies. The information received through this RFI will assist DPS in refining its implementation strategy, procurement approach and planning assumptions for any future procurement activity. Scope The scope includes: Information on implementation approaches, delivery capabilities, resourcing models, indicative risks and rough-order-of-magnitude costs for a SAP S/4HANA implementation Consideration of system conversion from SAP ECC6 to SAP S/4HANA Consideration of data migration requirements Consideration of the reuse of existing capabilities and investments where appropriate Contractor Requirements Respondents should consider the following in preparing their response: The existing SAP ERP environment and associated integrations Data conversion and migration requirements Governance arrangements Security obligations Operational continuity considerations described in the Statement of Requirements Alignment of the implementation approach with DPS's future operating model and hosting considerations Contract Terms and Conditions Subject to future approvals and funding, DPS currently anticipates approaching the market in the 3rd/4th quarter of FY 2026-27, with an indicative Contract Commencement Date before the end of the 4th quarter of FY 2026-27 DPS anticipates that the Implementation Services will be for a duration of approximately 18 months from Contract Commencement until the successful completion and acceptance of the Deploy and Stabilise Phase Further details are provided in the Statement of Requirements.