Open government and public tenders
Find open Australian and New Zealand tenders by state, then write a winning response with Scryve.
Find open Australian and New Zealand tenders by state, then write a winning response with Scryve.
Find open Australian and New Zealand tenders by state, then write a winning response with Scryve.
This Tender is invited by the Issuer. 1. Objective Coal LSL is seeking a suitably qualified vendor to develop a modern, compliant Information Management (IM) policy and guideline suite to address identified gaps and inconsistencies across current documentation. 2. Background Coal LSL has identified that its existing IM artefacts: Are partially outdated In some cases exist only as informal guidance Are incomplete across key domains The organisation intends to uplift its IM framework through a targeted policy suite redesign, leveraging: National Archives of Australia (NAA) templates and guidance Contemporary Commonwealth entity practices 3. Scope of Services The vendor is required to deliver a complete IM policy suite, using a modular and concise design approach. 3.1 Mandatory Deliverables Core Policy Information / Records Management Policy (redraft) Supporting Standards and Guidelines The following artefacts have been hypothesised as the necessary suite for indicative purposes. Information Classification and Handling Standard Normal Administrative Practice (NAP) Policy Version Control Standard Information Disposal Standard Digitisation and Redaction Guideline Records Release and Request Procedure Naming Convention Standard During discovery, the vendor is required, with consideration to its legislative, policy and industry better practice considerations, propose the supporting artefacts to be delivered for subsequent approval and delivery. 3.2 Required Design Principles The policy suite must: Be concise and modular (“one topic, one document”) Clearly define intended audiences Use plain English suitable for business users Leverage NAA templates and boilerplate content where applicable 3.3 Optional Deliverables (Pricing Required Separately) Vendors are requested to, optionally, separately price: Policy framework architecture (visual) Implementation roadmap (“plan on a page”) Supporting templates (classification schemas, registers) Awareness/training materials 4. Delivery Approach Vendors must propose a structured methodology aligned to: Phase 1 – Discovery Review existing artefacts Identify reuse opportunities and gaps Phase 2 – Drafting Develop draft policy suite Ensure internal consistency and alignment Phase 3 – Review Facilitate stakeholder engagement Incorporate feedback Phase 4 – Finalisation Deliver governance-ready artefacts 5. Deliverables and Acceptance Criteria 5.1 Deliverable Requirements All deliverables must: Align with relevant legislation and: Archives Act requirements Privacy Act obligations (where applicable) Be suitable for internal governance approval Include: Purpose, scope and applicability Roles and responsibilities Compliance and enforcement provisions 5.2 Acceptance Criteria Deliverables will be accepted where: They meet Coal LSL governance standards They are fit for purpose and implementation-ready They require minimal further revision 6. Timeframe Coal LSL expects delivery to align with: Draft policy suite available within approximately 3 months Vendors must confirm feasibility and provide a detailed schedule. 7. Pricing Requirements Vendors must submit: A fixed-price proposal covering all mandatory deliverables. A rate card for additional T&M scope should be provided A breakdown of deliverables by phase (preferred) 7.1 Payment Milestones (Indicative) Milestone Payment Completion of discovery 20% Draft suite delivered 40% Final suite delivered 30% Final acceptance 10% 8. Vendor Response Requirements Vendors must include: 8.1 Corporate Capability Relevant experience in: Information Management policy development Commonwealth / public sector engagements NAA-aligned frameworks 8.2 Key Personnel Named resources Relevant qualifications and experience Role descriptions 8.3 Methodology Proposed approach for delivery Stakeholder engagement model Quality assurance controls 8.4 Sample Deliverables At least one example IM policy or equivalent artefact 8.5 Pricing Fixed total price Optional items pricing Assumptions and exclusions 9. Evaluation Criteria Submissions will be assessed against: Criterion Weighting (indicative) Relevant experience and capability 30% Quality of methodology 25% Quality of sample deliverables 20% Pricing and value for money 15% Resource capability 10% 10. Governance and Engagement Coal LSL will: Provide access to existing artefacts Facilitate stakeholder engagement Coordinate governance review The vendor is responsible for: Document drafting Version control Maintaining consistency across the suite 11. Risks and Constraints Key Risks Limited quality or availability of existing artefacts Stakeholder availability for review cycles Overly complex policy outputs inconsistent with intent Constraints Fixed-price delivery Defined scope (policy suite only — no implementation phase) 12. RFQ Conditions Coal LSL is not obliged to accept the lowest or any quote Coal LSL may: Request clarification Enter into negotiations Terminate the RFQ process
A strong tender response is clear, compliant, and backed by evidence. These steps apply to most Australian and New Zealand public tenders.
Open the official listing and download the full tender pack. Note the response schedules, evaluation criteria, mandatory conditions, and the exact closing time and lodgement method.
Check licences, insurances, certifications, and any conformance requirements before you commit. A quick bid or no-bid decision saves days of wasted effort on a tender you cannot win.
Respond to each evaluation criterion directly and back your claims with concrete examples, referees, and past performance. Address the buyer’s stated need, not a generic capability statement.
Submit through the source portal well before the deadline. Late or incorrectly lodged bids are almost always rejected, so leave time for uploads, portal errors, and last-minute questions.
