Provision of Plant and Equipment Hire (Wet & Dry)
Tender Overview
About this tender
Overview Regional Procurement (NSW) is seeking tenders for the provision of Plant and Equipment Hire (Wet & Dry) to Byron Shire Council, Nambucca Valley Council, Gunnedah Shire Council and Richmond Valley Council. Purpose The plant and equipment hire services will be provided on an 'as required' basis for a period of 24 months from 1 January 2027 to 31 December 2028, with provision for 3 x 12-month options as stated in the Deed Particulars of the Standing Offer Deed. Scope Provision of Plant and Equipment Hire (Wet & Dry) to Byron Shire Council, Nambucca Valley Council, Gunnedah Shire Council and Richmond Valley Council on an 'as required' basis Contract Terms and Conditions Contract period of 24 months from 1 January 2027 to 31 December 2028 Provision for 3 x 12-month options as stated in the Deed Particulars of the Standing Offer Deed Tender Briefing Four non-mandatory pre-tender meetings will be held. The content will be the same at each meeting, and tenderers who wish to attend need only attend one. These are information sessions only and will not include a site visit. Date: Monday 14 September 2026, 3:00pm, Macksville (Nambucca Valley Council) Date: Tuesday 15 September 2026, 10:30am, Byron (Byron Shire Council) Date: Tuesday 15 September 2026, 3:30pm, Casino (Richmond Valley Council) Date: Thursday 17 September 2026, 2:30pm, Gunnedah (Gunnedah Shire Council) Tenderers are to register their attendance by completing the Pre-Tender Meeting Registration form provided with the tender in the Returnables folder and emailing it to clairer@regpro.com.au, who will provide the meeting address. Instructions to Tenderers Any person or company willing to fulfil the requirements of the proposed contract is invited to submit a tender to Regional Procurement via the Tenderlink Electronic Tender Box. Applicable tender documents can be downloaded via Tenderlink, https://portal.tenderlink.com/regionalprocurement/login, until the submission close date, for a non-refundable fee of $50 including GST. Tenderers must ensure they follow the Instructions and Lodgement Method in the Invitation to Tender document. Responsibility for lodgement of completed tender documents by the deadline lies solely with the tenderer. Tenderers are advised that participating councils are not bound to accept the lowest tender or any tender submitted. Enquiries All tender related enquiries are to be posted on the TenderLink Forum applicable to this tender. General enquiries may be directed to Claire Roche, Regional Procurement Consultant, clairer@regpro.com.au.
How to respond to this tender
A strong tender response is clear, compliant, and backed by evidence. These steps apply to most Australian and New Zealand public tenders.
Read the requirements in full
Open the official listing and download the full tender pack. Note the response schedules, evaluation criteria, mandatory conditions, and the exact closing time and lodgement method.
Confirm you are eligible and it is worth bidding
Check licences, insurances, certifications, and any conformance requirements before you commit. A quick bid or no-bid decision saves days of wasted effort on a tender you cannot win.
Answer every criterion with evidence
Respond to each evaluation criterion directly and back your claims with concrete examples, referees, and past performance. Address the buyer’s stated need, not a generic capability statement.
Lodge early through the official portal
Submit through the source portal well before the deadline. Late or incorrectly lodged bids are almost always rejected, so leave time for uploads, portal errors, and last-minute questions.
