REACT Principal Design Consultancy Services

Overview Dubbo Regional Council is seeking a Principal Design Consultant for the proposed Renewable Energy Awareness and Career Training (REACT) Centre in Wellington, NSW. The services under this Request for Tender (RFT) include Design Development for Development Application and approvals, with optional works to take the design through to Construction Certificate and the construction stage. Scope The scope includes: Management and coordination of all design disciplines required to deliver the project from concept design through to Development Application approval and, where requested, Construction Certificate and Construction documentation, and construction phase services Engagement and management of all required subconsultants Coordination of stakeholder consultation Obtaining Client approvals at key milestones Delivery of all documentation necessary to satisfy statutory approval and construction requirements Phase 1: Concept Design The Concept Design phase must include: Review of all available project documentation, studies, reports and stakeholder information Site investigations and consultant coordination Review of planning controls, heritage requirements and approval pathways A minimum of three concept design options for consideration by the Project Control Group Incorporation of stakeholder engagement and consultation outcomes Preliminary identification of risks, constraints and opportunities associated with each design Documentation shall include: Site analysis and constraints plans Proposed building footprints Concept floor plans Building elevations and sections Access and circulation diagrams Parking and traffic concepts Landscape concepts Preliminary services strategy Sustainability and energy efficiency initiatives Heritage integration strategy (if required) Building classifications and BCA considerations Universal access principles The Principal Design Consultant shall provide presentations to the Project Control Group, Dubbo Regional Council and key stakeholders, either in person and/or by video conference. Concept design approval and Client sign-off must be achieved before commencement of the Development Application phase. Phase 2: Development Application (DA) and Approval The Development Application phase must include: Planning strategy and approvals pathway confirmation Development of the approved concept design to DA level Coordination and management of all specialist consultants Preparation of all required reports and technical studies Preparation and lodgement support for the Development Application Documentation shall include: Architectural plans, elevations and sections Site plans and land use layouts Landscape concept plans Heritage Impact Statement (if required) Statement of Environmental Effects Town Planning report Traffic and Parking Assessment Stormwater Management Strategy Stormwater and civil engineering designs for DA Sustainability initiatives and environmental assessments BCA and accessibility assessment Utilities servicing strategy The Consultant shall also: Respond to requests for information from approval authorities Attend meetings with Council and relevant government agencies Support Dubbo Regional Council and Lyons Project Management during the assessment process Assist with reviewing and addressing conditions of consent Phase 3: "For Construction" Drawings and Construction Certificate (CC) Approval Following Development Consent, the Consultant shall prepare detailed coordinated design documentation suitable for Construction Certificate approval, tendering and construction, including detailed architectural documentation: Specifications General arrangement drawings Detailed floor plans Enlarged plans Elevations Sections Construction details Roof layouts Reflected ceiling plans Joinery documentation Room data sheets Finishes schedules Fixtures, Furniture and Equipment (FF&E) schedules Signage strategies incorporating the cultural artwork required for the project Production and coordination of detailed consultant documentation shall include: Structural engineering Civil engineering Hydraulic engineering services Mechanical engineering services Electrical engineering services Fire engineering services Communications and security systems Fire services and fire engineering Landscape architecture BCA compliance documentation Accessibility compliance documentation Heritage requirements Traffic and parking requirements Acoustic assessment Building efficiency / NCC Energy Efficiency Compliance (Section J) assessment Additional deliverables shall include: Construction Certificate lodgement documentation Responses to certifier comments Design coordination workshops Fully coordinated BIM/CAD documentation where applicable Detailed specifications and schedules suitable for tendering Phase 4: Construction Period Services The Principal Design Consultant shall provide construction phase services for the duration of the project, including design management and administration: Attendance at regular project meetings Review and response to Requests for Information (RFIs) Design clarification and supplementary documentation Coordination of consultant responses Review of contractor submissions Review of shop drawings and material samples Review of alternative products and substitution requests Site inspections and quality assurance shall include: Regular site inspections Coordination of specialist consultant inspections Quality assurance reporting Review of construction progress against approved documentation Identification and rectification recommendations for non-conforming works Variations and design changes shall include: Assessment of proposed design changes Review of variations affecting design intent Advice regarding functionality, compliance and cost impacts Coordination of amended documentation where required Completion and defects services shall include: Participation in completion inspections Preparation of defects lists Verification of rectification works Final inspections Assistance with occupancy approvals Review of as-built documentation Provision of final consultant certifications where required The Principal Design Consultant shall remain responsible for coordinating all sub-consultants throughout the construction phase and ensuring the project is delivered in accordance with the approved design intent, statutory approvals and project objectives. Information Requested Pricing for each project stage on a standalone basis, inclusive of all activities, consultant inputs and costs required to complete that stage Identification of any additional consultants or specialist services considered necessary to complete the works, clearly identified within the submission and included within the proposed pricing Instructions to Tenderers The Tender must be submitted in two separate files: Envelope 1, Non-price information; and Envelope 2, Price information Dubbo Regional Council reserves the right to add, remove or vary the project scope and to proceed with some or all project stages at its sole discretion The consultant disciplines identified within the RFT are indicative only and should not be relied upon as a complete list of services required to deliver the project Respondents are responsible for reviewing the project requirements, site information and available documentation, and shall include all consultant disciplines, specialist services and investigations they consider necessary to successfully deliver the nominated project stage and obtain the required approvals Contract Terms and Conditions All designs, drawings, reports, specifications, models and other project documentation prepared under the engagement shall become the property of Dubbo Regional Council upon payment of the relevant fees Council reserves the right to use, reproduce, modify and rely upon such documentation for the procurement, construction, operation and future development of the project, irrespective of any ongoing involvement by the Principal Design Consultant