Workplace Management Solution using Infrared Sensors

Overview Kāinga Ora - Homes and Communities is seeking information on a workplace management solution using infrared sensors to gain detailed insights into how office spaces are utilised across its property portfolio. About Kāinga Ora operates a diverse office portfolio throughout New Zealand, ranging from large corporate offices in Auckland, Wellington, and Christchurch through to numerous smaller regional and area offices. Like many organisations, Kāinga Ora has adopted increasingly flexible and activity-based ways of working, while also being expected to ensure office accommodation is utilised efficiently and represents value for money. Purpose Current workplace utilisation insights are primarily derived from access control and building entry data. While this provides information regarding attendance levels within offices, it does not provide detailed information regarding how spaces are used once people enter a building. Consequently, Kāinga Ora has limited visibility of utilisation patterns across meeting rooms, collaboration areas, focus spaces, breakout areas, touchdown spaces, and other workplace settings. This makes it difficult to make evidence-based decisions regarding: Workplace design and configuration Space allocation Accommodation planning Lease renewals and lease expiry decisions Office consolidations Workplace investment and refurbishment priorities These decisions are often based on indirect measures rather than objective utilisation data. Scope Kāinga Ora is particularly interested in solutions that: Utilise infrared occupancy sensing or similar technology Provide utilisation information at a room, space, or zone level Support privacy-preserving data collection methods Produce meaningful reporting and analytics that support accommodation planning and workplace decision making Can integrate utilisation data with existing attendance information where appropriate Have been successfully deployed in organisations with distributed office portfolios Solutions not being sought Kāinga Ora is not seeking information regarding: Solutions that identify individual employees or track personal movements Solutions that do not provide privacy-preserving occupancy measurement methodologies Solutions that require extensive permanent infrastructure deployment at all sites Workplace analytics platforms that cannot be deployed flexibly across multiple office types Enquiries Contact: Senior Procurement Advisor (Technology & IT) Technology_Procurement@kaingaora.govt.nz