EOI - Construction and Establishment of Bio-retention Basin at Heit Family Park, Willowbank

Overview Ipswich City Council intends to undertake a two-stage procurement process for the Construction and Establishment of Bio-retention Basin at Heit Family Park, Willowbank. As the first stage, Council is seeking Expressions of Interest (EOI) from suitably qualified and experienced contractors. A Request for Tender (RFT) is anticipated to be released in January-February 2027. About Council's Off-site Stormwater Quality Improvement Program (OSQIP) seeks to improve the quality of stormwater discharging to waterways while achieving multiple benefits for the Ipswich community. Heit Family Park was identified as a potential location to improve stormwater quality. Respondents should refer to the IFC package attached to the tender documentation for further information. Purpose Council is seeking EOI responses to assess market capability, capacity and relevant experience. Respondents are requested to provide an indicative cost estimate to assist Council's internal budget validation and procurement planning; however, indicative pricing will not form part of the shortlisting assessment. During Stage 2 of the procurement process, Council currently intends to release the RFT to shortlisted EOI respondents. However, Council reserves the right to release the RFT to the broader market if the EOI outcomes do not demonstrate sufficient competition, capability, capacity, or value for money. Scope Council is seeking a suitably experienced and qualified service provider to construct and establish the bioretention basin in accordance with the IFC package. The scope of works will include, but won't be limited to: Civil construction and landscape works Establishment works (3 months) On-maintenance works (36 months) (note the landscape specification calls for 52 weeks which is an error) Preparation and submission of all required construction and establishment documentation RPEQ signoff and transmittal of required asset data Coordination of all works, including liaison and provision of relevant approvals and permits from authorities, as required The designer of the bioretention basin must be involved at relevant construction and establishment hold points as per Appendix A of the civil specification. Objectives Measures of success for the project include: All works completed in accordance with the IFC package and forthcoming RFT documentation All works completed within budget with minimal variations Civil construction and landscaping completed before the wet season starts (November 2027) All required documentation and asset data prepared and transmitted to Council Contract Terms and Conditions Council has scheduled the construction of the bioretention basin to commence in April-May 2027 Civil construction and landscape works should occur over no more than 5 months and should be completed before the wet season starts in November 2027 Information Requested Council requests service providers to express their interest to respond to the RFT by submitting: A 1-page response describing the suitability for completing the full scope of works A brief capability statement, previous project experience, qualifications and similar information, which may be submitted as attachments A reasonable cost estimate for the full scope of works in the bill of quantities (BoQ) attached