Service Agreement for Test and Tag of Lifting Equipment

Overview Mackay Regional Council invites tenders from suitably qualified tenderers for the inspection, testing and tagging of lifting equipment in accordance with legislative and Australian Standard requirements. The successful tenderer will also be required to remove, destroy and replace items which fail inspection. Scope Testing and Inspection, Fixed Equipment on Site The Supplier must provide all necessary equipment (for example, equipment required for working at height and for load testing) required to complete the testing, inspection and tagging of the Principal's lifting equipment. The Principal is not responsible for locating lifting equipment onto the floor for inspections. Examples of fixed equipment to be recorded and inspected include, but are not limited to: Confined space barriers and davit points Davits Endless chain / blocks Fixed cranes and gantries Fixed trolleys and chains in pump stations Flexible steel wire rope (FSWR) Inertia reels Lifting chains and chain slings Lifting trolleys Shackles Trolley beam Vehicle loading cranes Vehicle trolley jacks Vehicle jack stands Vehicle hoists Webbing slings Testing and tagging of HIABs (vehicle loading cranes) does not form part of the Scope of Services. Pre-Inspection Notification Development of an annual inspection schedule for all of the Principal's lifting equipment Submission of the annual inspection schedule to the Principal's Representative a minimum of 48 hours prior to undertaking the first inspection Advising the relevant Principal's representative two (2) weeks prior to any scheduled visit to ensure all relevant items are available Monthly invoicing broken down into the nominated site areas Testing and Inspection, Portable Equipment The Supplier must provide all necessary equipment (for example, equipment for load testing) required to complete the testing, inspection and tagging of the Principal's lifting equipment. Examples of portable equipment to be recorded and inspected include, but are not limited to: Confined space entry tripods Confined space entry retrieval systems, personnel (inspection and annual manufacturer's certification, e.g. winches) Confined space entry retrieval systems, material (inspection and annual manufacturer's certification, e.g. winches) Confined space barriers Davits Endless chain / blocks Fall arrest belts, harnesses, lanyards and accessories (karabiners, rope grabs etc.) Fibre ropes (including tag lines and life lines) Flexible steel wire rope (FSWR) Inertia reels Lifting chains and chain slings Lifting trolleys Swift lifts for lifting head walls (a trailer for this purpose is located on site) Shackles Vehicle trolley jacks Vehicle jack stands Webbing slings Identification of Items Not on Register Identification of any lifting devices not included on the register for an area and updating the register accordingly Destruction and Replacement of Failed Items Removal from site of equipment that has failed the relevant test Supply and replacement of failed items, which must comply with the relevant Australian Standard and be supplied pre-tested and tagged as appropriate, and added to the register Provision of photographic evidence of the failed item with the inspection register, to enable verification by the Principal's area Supervisor Identification in the inspection register of items removed and the corresponding replacement item Inspection Tags Testing and tagging of lifting equipment as per the RGBY (Red Green Blue Yellow) colour coded system, with a different colour tag for each quarter Display of the "next test date" on every item using the tag or cable tie in the nominated colour Tagging of replacement items with an inspection tag where practicable, or a colour coded cable tie where not practicable, prior to delivery to site Installation of a colour coded cable tie with the next test due date on every item where tags cannot be used or installed Inspection Register Format The inspection register must provide the following details as a minimum: test date; description; manufacturer; diameter; length; Working Load Limit (WLL); agreed testing regime as per the relevant Australian Standard; program (internal Principal program); depot; location; supervisor; person/crew responsible/allocated to; outcome/nonconformities found; recommended action; recommended replacement; and retest date. Forwarding the inspection register to the Principal's nominated representative area/Supervisor/Technical Officer within a maximum of ten (10) days after completion of each area inspection Providing the register in a format accessible by the Microsoft suite of applications Contract Terms and Conditions The contract will be based on a schedule of rates in accordance with the agreement and the pricing schedule The Term is intended to commence on 1 October 2026 and end on 30 September 2028 Council may extend the Term, at its discretion, for a further two (2) by one (1) year periods in accordance with the terms of the Agreement