HEPA Vacuum Systems Maintenance, Certification and Support Services

Overview Fire Rescue Victoria (FRV) has issued an Advance Tender Notice regarding an upcoming procurement opportunity for the provision of High-Efficiency Particulate Air (HEPA) Vacuum Systems Maintenance, Certification, Repair and Support Services across FRV's statewide property portfolio. The proposed procurement will establish a single supplier contract to provide servicing, maintenance and technical support for HEPA vacuum systems used across operational facilities, workshops, training environments and other FRV locations where dust and particulate management is required. Please note that this Advance Tender Notice is provided for information purposes only and does not constitute an invitation to RFT or create any commitment by Fire Rescue Victoria to proceed with the procurement. About FRV operates a diverse portfolio of fire stations, training facilities, workshops, warehouses, operational support facilities and administrative buildings throughout Victoria. Maintaining clean and safe working environments is critical to supporting operational readiness and workforce wellbeing. HEPA vacuum systems form an important part of FRV's contamination control and cleaning activities, assisting in the removal of fine dust particles, contaminants and airborne debris from operational and training environments. FRV is seeking a supplier capable of providing a consistent, standardised and compliant maintenance solution across the organisation. Purpose The objective of the procurement is to secure a suitably qualified supplier capable of delivering safe, compliant and reliable maintenance services while supporting FRV's workplace health, safety and operational requirements. Scope The proposed Request for Tender is expected to include, but may not be limited to, the following anticipated scope of services, to be delivered in accordance with relevant legislation, industry standards and FRV operational requirements: Equipment maintenance services Repair services Compliance and certification Consumables and parts Technical services Reporting and contract management Contract Terms and Conditions The proposed contract term is: Initial term of three (3) years Two (2) options to extend for a further twelve (12) months each, at FRV's sole discretion, resulting in a maximum potential contract term of five (5) years Contractor Requirements All tenderers submitting bids for this Request for Tender must either: Provide their Fair Jobs Code (FJC) Certificate Number, or Provide Pre-Assessment Certificate Number and Confirmation Letter Pre-Assessment Certificates are issued by the FJC Unit in accordance with the FJC Guidelines. This process may take up to 30 days. Failure to provide either of the above may result in the tenderer not being considered for this procurement. The FJC Unit provides information to assist tenderers with Pre-Assessment Certificates. For further information or assistance, tenderers can contact the FJC Unit: Phone: 13 22 15 Web: buyingfor.vic.gov.au/fair-jobs-supplier-and-business Email: fairjobscode@ecodev.vic.gov.au Tender Briefing FRV may conduct a supplier briefing following the release of the RFT to provide an overview of the services required and the operational environment in which the services will be delivered. Details regarding the briefing, including registration requirements and attendance arrangements, will be included within the RFT documentation if held. Instructions to Tenderers The procurement method is Request for Tender (RFT). Interested suppliers will be required to register on the VendorPanel electronic tendering portal and satisfy any applicable pre-qualification requirements in order to access the RFT documentation. VendorPanel registration: www.vendorpanel.com.au It is anticipated that the RFT will be released mid to end October 2026. Request for Tender documents can be obtained, after satisfying the pre-qualification requirements, from: www.eprocure.com.au/frv/ The onus is on tenderers to ensure Tenders are lodged within the Electronic Tender Box assigned for this Request for Tender at www.eprocure.com.au/frv/. Submissions not lodged prior to the closing time nominated will not be considered. Suppliers wishing to express interest in participating in the RFT process should email tenders@frv.vic.gov.au and include: Company name Primary contact person Contact email address Confirmation that the organisation wishes to participate in the upcoming RFT process Enquiries Contact: Darren Bath Mobile: +61 (04) 19 212 053 Email: darren.bath@frv.vic.gov.au