RFQ - Dams Condition Audit

Overview Banyule City Council is seeking to appoint a consultant to undertake condition assessments of six Council-recognised dam assets across the municipality. The audit will establish a consistent baseline of asset condition and information, identify defects and safety-related concerns, and provide practical, asset-specific recommendations for inspection, surveillance, maintenance and ongoing asset management. Scope The scope of works is generally as depicted in Appendix A and includes but is not limited to: Reviewing information supplied by Council and preparing an asset-by-asset inspection plan Inspecting the six in-scope dams and assessing accessible and observable components, including embankments, spillways, inlet/outlet structures, hydraulic components, downstream areas and public interfaces, as applicable Assessing and grading condition using Council's five-point condition grading scale at component level, identifying and prioritising defects, recording photographs and promptly escalating any imminent or potentially serious risks Recommending asset-specific routine and detailed inspection/surveillance frequencies, event-based triggers, monitoring requirements and maintenance activities, with the consultant determining and justifying frequencies for each asset as Council has not prescribed them Identifying component useful life, renewal requirements and estimated costs, and distinguishing routine maintenance, repairs, specialist investigations and capital works Collecting and verifying asset information and providing editable registers, a consolidated electronic dataset and data dictionary, reports, photographs and annotated plans as required by the specification Providing an inception submission, six individual dam assessment records/reports, draft and final deliverables, and a close-out briefing Identifying any specialist investigations or services considered necessary and clearly distinguishing these from the base scope The six assets included in this commission are: Arthur Streeton Reserve Retarding Basin/Lakes Dalvida Dam Harry Pottage Memorial Reserve Retarding Basin Peck's Dam Radio Park Retarding Basin Kalparrin Gardens Lake Contractor Requirements No intrusive works, operation of asset controls, confined-space entry or disturbance of the dam structure may be undertaken without Council's prior written approval and appropriate competent personnel and controls Any proposed additional work must be separately identified and priced and must not proceed without Council's written approval