EOI - Facilities Management

Overview The Whiddon Group is issuing this Request for Information and Expression of Interest (RFI/EOI) to parties interested in participating in a planned future Request for Tender (RFT) process to appoint one or more head contractors to deliver facilities maintenance services under new contractual arrangements. Objectives The objectives of this RFI/EOI are to: Inform the refinement of the planned RFT, including the services to be included, contracting model, pricing model, and performance management framework Assess the capability, capacity, and experience of interested parties Shortlist potentially suitable contractors for the RFT process Scope Whiddon intends to appoint contractor(s) to be responsible for: Management, coordination and oversight of all included Services, together with the systems, reporting and asset management requirements Regular and cyclical maintenance of Assets (Programmed Maintenance), including inspection and testing required to meet applicable legislation, regulation, standards, original equipment manufacturer and warranty requirements Regular and cyclical services required to keep lawns, grounds, and external building areas safe, clean and presentable (Lawns, Grounds and External Cleaning (LGC) Services) Work to address defects, faults, breakdowns, and other maintenance needs as they arise (Responsive Maintenance) Activities required to establish the new service arrangements and maintain continuity of Services (Transition Services) Additional Optional Services The RFT is expected to include the following additional Services, which Whiddon may elect to include in the Contract: Preventative Maintenance: additional regular and cyclical maintenance beyond Programmed Maintenance requirements, intended to improve asset availability, extend useful life and/or reduce whole-of-life costs Capital and Minor Works: separately authorised projects, such as room refurbishments, asset replacements and property improvements, up to a value limit to be specified by Whiddon Excluded Services Whiddon expects to exclude the following Services from the Contract: Internal cleaning services Linen services Hygiene services Waste services Contract Terms and Conditions Whiddon expects the Contract to commence in the first quarter of the 2028 financial year (July-September 2027) Initial contract term of three years Extension options exercisable by Whiddon totalling up to a further five years Enquiries Contact: Affan Shoaib, Procurement Manager Phone: 02 98276652 Mobile: 0448400783 Email: a.shoaib@whiddon.com.au