Rail Infrastructure Inspection and Maintenance

Overview Port Waratah Coal Services Limited is seeking responses from suppliers for Tender 26-015, Rail Infrastructure Inspection and Maintenance. The works are throughout both Kooragang and Carrington Coal Terminals. About Port Waratah's Inspection and Assessment Manual has been developed for use on PW rail assets only. It is based on the Rail Industry Safety Standards Board (RISSB) Code of Practice and has been risk assessed based on the PW railway operational parameters, asset configuration, business needs, and asset condition. This document does not apply to any other railway and is not to be used anywhere other than the PW rail facilities at Kooragang and Carrington Coal Terminals. Port Waratah's Preventative Maintenance (PM) plan has been developed for use on PW rail assets only. The objective of this PM is to efficiently manage the safety, reliability, asset life, and asset availability of rail infrastructure within the operational context of the PW rail facilities, while being economically commensurate with business requirements. Scope The scope of work is to undertake Rail Infrastructure Management Services (RIMS) and Maintenance Services to the PW Site. The scope includes: Provision of a fit for purpose asset at minimum life cycle cost, using a balanced mix of justifiable preventative maintenance and corrective maintenance Separation of the condition assessment and maintenance scoping from the maintenance delivery Proactive management of risks stemming from infrastructure issues Provision of technical and managerial advice based on objective data and/or engineering principles to enable informed decision making Meeting statutory compliance requirements for private siding owners under the Rail Safety National Law General track inspection by a competent Track Inspector Ongoing management of operating risk emanating from rail infrastructure condition, including collation, scoping, prioritising, programming and justification of defect rectification scope Detailed engineering inspection by a qualified Engineering Representative Bi-annual track geometry recording (top, twist, gauge and superelevation), including graphing, Track Quality Index (TQI) calculation and assessment, and final engineering analysis Provision of a monthly report detailing formal rail safety certification records, asset issues and level of operating risk, completed maintenance, emerging issues and forecast recommended maintenance activities Provision and routine review of an Asset Management Plan (AMP), including a detailed asset management strategy, 10-year maintenance budget forecast and asset risk register Provision and routine review of a Preventative Maintenance (PM) plan detailing the maintenance strategy (preventative and corrective), asset register and maintenance service schedule Provision of a qualified protection officer Contractor Requirements All inspections, maintenance scoping, site supervision and engineering assessments shall be carried out by competent rail professionals, engineers, experienced inspectors and track certifiers The Contractor shall demonstrate technical capability to apply engineering principles throughout the inspection and assessment process to ensure that maintenance intervention levels and maintenance responses are appropriate for the operating conditions in line with the applicable standards The Contractor shall take a strategic approach for separation of inspection and assessment from the delivery of maintenance works and demonstrate that the potential conflict between the group that generates the maintenance scope and the group that delivers the maintenance is avoided Tender Briefing and Site Inspection There will be a mandatory site inspection. Date: Thursday 8 October 2026 Time: 10.30 am, approximately one (1) hour Meeting point: Kooragang visitor carpark (turn left after the security hut) Attendance: Mandatory. Due to transport constraints, only two (2) representatives from each company may attend PPE required: Long pants, long-sleeve shirt, safety glasses, hard hat and hearing protection Host: Chris North (0407 430264) Within five (5) days of receiving the Tender, respondents must advise by email (gerard.payne@pwcs.com.au) of their intention to participate in the Tender and attend the mandatory site inspection, including the name and contact number of each attendee. Instructions to Tenderers Tender documents must be obtained after registration Any Tender enquiries in the first instance shall be directed via the online forum Please complete all schedules within the Tender Package Completed responses must be submitted via the electronic Tender box. Respondents will receive a successful Submission Receipt which will be timed and dated upon completion Please ensure you complete and sign all Tender Schedules and review the enclosed draft Contract as part of your submission Port Waratah is not bound to accept the lowest priced Tender or all or any part of a Tender and reserves the right to conduct the Request for Tender process and select the successful respondent(s) as it sees fit Port Waratah's staff are unable to respond to verbal enquiries concerning the proposal Late, verbal, or emailed proposals will not be accepted