Sport & Recreation Grounds Maintenance Services Panel

Overview Tamworth Regional Council is seeking to establish a panel of suitably qualified contractors to provide sport and recreation grounds maintenance and vegetation management services across Council facilities throughout the Tamworth Regional Local Government Area. Scope The scope includes: Mowing Brush cutting Edging Vegetation trimming Herbicide application Weed control Event preparation General grounds maintenance Associated labour and plant services Contractors may apply for Grounds Maintenance Services, Chemical Application Services, or both service categories. Contract Terms and Conditions The panel arrangement will operate for an initial term of twelve (12) months The panel will remain open to new contractors throughout the contract term There is no guarantee of any minimum volume, frequency or value of work Work will be allocated at Council's discretion based on factors including availability, capability, performance, response times, experience and value for money Contractor Requirements Must demonstrate the capability, experience, personnel, plant and equipment necessary to undertake grounds maintenance and vegetation management services Must maintain all required insurances, licences, qualifications and compliance documentation for the duration of the contract All personnel must be appropriately trained and competent in the operation of plant and equipment used in connection with the services Where chemical application services are offered, contractors must comply with all legislative requirements relating to the storage, transport, handling, mixing, application and disposal of chemicals Must obtain Council approval prior to the use of any chemical products where chemical application services are offered Preferred Outcomes Experienced contractors with demonstrated capability in grounds maintenance and vegetation management Ability to respond to planned and reactive maintenance requests within agreed timeframes Strong commitment to workplace health and safety and environmental compliance Well-maintained and appropriate plant and equipment Accurate and transparent invoicing supported by relevant documentation where required Professional conduct when interacting with Council staff and members of the public Capacity to service multiple locations across the Tamworth Regional Local Government Area Competitive schedule-of-rates pricing that provides value for money Ability to provide both grounds maintenance and chemical application services Council may monitor contractor performance throughout the contract term, including quality of work, responsiveness, compliance, safety performance and invoicing accuracy. Continued participation on the panel will be dependent upon maintaining compliance and satisfactory performance. Information Requested Mandatory submission requirements include: Public Liability Insurance with a minimum cover of $20 million Workers Compensation Insurance Work Health and Safety (WHS) Management Plan or WHS Management System Relevant Safe Work Method Statements (SWMS) Risk assessment templates or risk management procedures Incident reporting procedures Relevant qualifications, licences, permits and accreditations for chemical application services (where applicable)