Thornton Rd Glenwood Dr Upgrade
Tender Overview
About this tender
Overview Maitland City Council (the Principal) is seeking a Service Provider registered on the Transport for New South Wales (TfNSW) SCM8661 Technical Services Registration Scheme for Complex Road Design to respond to its Request for Tender (RFT) for the Thornton Road and Glenwood Drive Upgrade (Services). Scope The scope includes: Supporting the Principal's Design and Technical Services team to undertake the detailed design for road upgrade works in Thornton Road and Glenwood Drive between the railway bridge and Weakleys Drive Design development of the upgrade of three intersections in Thornton Road, currently programmed in the Principal's 2026/27 program under Section 7-11 Funding Contractor Requirements Registration on the Transport for New South Wales (TfNSW) SCM8661 Technical Services Registration Scheme for Complex Road Design Tender Briefing Attendance at the Pre-Tender Information Session is a condition of the RFT. Date: Tuesday 27th October 2026 Time: 10.30am EST (estimated to take 1 hour) Format: Virtual briefing Registration: https://events.teams.microsoft.com/event/3115cf86-1a9b-4e6f-999b-adb8153abf23@363902c0-65e7-403f-8093-33adce78103e A confirmation email will be sent containing the relevant links and information. Respondents must send an email attaching the RFT Acknowledgement Form (document titled 02. 2026000690 Project Acknowledgment Form.docx) to greg.finn@maitland.nsw.gov.au, acknowledging that a representative or representatives of the Respondent will attend the online information session, including the number and names of attendees. This must be advised by 12.00pm (EST) Wednesday 21st October 2026. Information Requested The Respondent must complete the questions contained in Request for Proposal Part 2 (document titled 05. 2026000690 Thornton Rd Glenwood Dr Upgrade Request for Proposal Part 2.docx) provided within the RFT pack. Respond in the boxes provided and expand the space as necessary The Principal prefers responses in each section be limited to less than 500 words Where additional relevant documents are attached, include a reference to the attachment in the relevant section Submit using an electronic copy of the document in its original native file format; do not convert the document to PDF All questions must be completed Submit pricing using the pricing file within the RFT pack (document 07. 2026000690 Thornton Rd Glenwood Dr Upgrade Price File.xlsx) Provide the names of Service Providers responsible for undertaking each activity, the hourly rate, number of hours allocated to each task, and the total price for each component Additional tasks not considered by the Principal may be added to the pricing file under "Other" using the same methodology Pricing must include travel, accommodation, project management, QA, WHS, insurance, software, administration, coordination, authority liaison, and normal design revisions within the lump-sum price, unless specifically identified as a separate provisional item There are two tabs to complete on the pricing file Contract Terms and Conditions Contract terms and conditions will be based on the form of Contract attached (document 08. 2026000690 MCC Major Services Agreement (incl Novation) Thornton Rd Glenwood Dr Upgrade.pdf) Any issue with the Terms and Conditions of the draft Contract should be raised using the departure table (document titled 09. 2026000690 Register of Contract Deviations), detailing the relevant page number, clause, description, and clarification for consideration All RFTs must be signed by an officer or authorised signatory of the company submitting the RFT The RFT must remain valid and open for acceptance by the Principal for ninety (120) days from the date of submission Instructions to Tenderers Respondents are requested to complete the RFT Acknowledgement Form (document titled 02. 2026000690 Project Acknowledgment Form.docx) and return it via email to greg.finn@maitland.nsw.gov.au to acknowledge an application will be submitted, no later than 12.00 noon (DEST) Wednesday 21st October 2026 The RFT will be issued on 14th October 2026 Questions during the RFT process must be submitted in writing via the Tenderlink Online Forum; the Principal will respond through the same channel to ensure each party receives the same information The Respondent's application, including all accompanying documentation, must be submitted via Tenderlink The Principal may extend the closing date by notice to Respondents
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