IRC-CGFS-0925-T450 Health, Safety and Injury Management Online System Preview Access Issued by: Isaac Regional Council VP Reference: VP510224 Opened: Tuesday 19 May 2026 12:47 PM Closing: Wednesday 10 June 2026 02:00 PM

Tender Details Access this Tender IRC-CGFS-0925-T450 Health, Safety and Injury Management Online System Business Name Isaac Regional Council VP Reference # VP510224 Opens Tuesday 19 May 2026 (E. Australia Standard Time) Closes Wednesday 10 June 2026 02:00 PM (E. Australia Standard Time) Supplier query cut-off Friday 05 June 2026 02:00 PM (E. Australia Standard Time) Expected decision Wednesday 01 July 2026 (E. Australia Standard Time) Buyer Details Business Name Isaac Regional Council Location Batchelor Parade Moranbah, Queensland 4744 Australia WebSite: http://www.isaac.qld.gov.au/ Business Info Isaac Regional Council was formed on Saturday 15 March 2008 through the amalgamation of three former shires: Belyando, Broadsound and Nebo. Council’s role is to provide facilities throughout the region in an effective and efficient manner and encourage strategic and sustainable development of the area for the benefit of all citizens. Contact Details The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion. What the buyer is requesting Details Dear Sir/Madam An invitation is extended to you to submit a written tender for the Health, Safety and Injury Management Online System. Tenders must be in accordance with the attached Specification and Criteria. Please ensure your written tender is lodged prior to the Closing Time, being 2pm Wednesday, 10 June 2026 AEST. All specification, general enquiries and written tenders must be submitted via VendorPanel only. Please do not send tender directly to Project Managers, Project team members or other Council staff. All phone enquiry details will be forwarded to the Contracts & Procurement team as a matter of record. Thank you in anticipation of receipt of your written tender. You will be advised if you have been selected as a successful Respondent in due course. Kind regards Isaac Regional Council Attachments to this Request Documents 4 Supplier lists selected Lists HR Services & Recruitment IT & Telecomms Categories selected Categories Human Resource Services & Recruitment 1: Workplace Health & Safety Services IT & Telecomms 1: Software - Computer Software 2: Software - Development 3: Software - Programs 4: Software - SaaS Regions of Service Locations Queensland 1: Brisbane 2: Far North 3: Fitzroy 4: Gold Coast 5: Mackay 6: Northern 7: Sunshine Coast 8: Wide Bay-Burnett All Regions of Service locations are within Australia. Information requested by others 20/May/2026 07:26 AM Question : Greetings, We are a software escrow services provider. Software escrow is all about managing risk around implemented solutions (including in development, bespoke applications and technologies, databases and interfaces) and the Supplier of those services. Whether the delivered solution is a standalone app or a SaaS deployment, the licensee/User wants to know the Supplier will be able to provide services in the future for the application and also, the relevant interfaces going forward. Software escrow helps to mitigate those risks. As the documentation is silent on whether there will be a requirement for, or consideration of software escrow services, could you, if appropriate, let me know the following: 1. Has software escrow been considered as a risk mitigation strategy for this solution? 2. If it has, has it been discarded? 3. If software escrow is required, how will you go about selecting your software escrow agent, given the cost of software escrow services is typically modest? Sincerely, Software Escrow Guardians Answered on 20/May/2026 05:12 PM : Good afternoon, In relation to this procurement exercise, the Chief Information Officer at Isaac Regional Council has confirmed that there is no requirement for software escrow services. We appreciate your interest and thank you for reaching out to Council. Kind Regards, Isaac Regional Council 25/May/2026 05:55 PM Question : For Pricing Purpose, Can you please let us know the following information Number of Users: Number of Employee: number of Contractor Company: Number of Contractor Employee: Number of External Users: Answered on 26/May/2026 09:31 AM : Good morning, The Project Manager has advised the following. Number of Users: Dependant? All personnel - need to lodge incidents etc. Number of Employee: 450 number of Contractor Company: 500 Currently - Going forward - if they are on Vendor Panel/Local Buy may not need a WHS profile as well Number of Contractor Employee: 1 per company Number of External Users: Not sure - need scope - we do not have external users currently Kind Regards, Isaac Regional Council 26/May/2026 08:07 AM Question : The specification refers to the provision of a SaaS solution, software licences/subscriptions, configuration and implementation. Could you please confirm whether a tender response would be considered for a newly configured SaaS solution built on an existing application framework, where the core requirements are delivered within the required go-live timeframe and optional or non-core enhancements are staged through the contract term? If so, should this be submitted as a conforming tender, or would this approach need to be identified as a non-conforming or alternative solution? Answered on 26/May/2026 11:31 AM : Good morning, The Project Manager has advised that while mature “Off the Shelf” SaaS solutions with minimal customisation are preferred, custom off the shelf (COTS) solutions built and delivered in through a fully “as a Service” model will be considered for suitability. All required components of the solution will need to be supplied as part of the “as a Service” delivery agreement. For example, if solutions are being proposed that depend on Microsoft platform technologies such as SharePoint Online, PowerApps, PowerBI, etc. these elements will need to be independently hosted and fully maintained by the solution provider as part of the “as a Service” delivery agreement. Kind Regards, Isaac Regional Council Updates made to this Request Updates None... What the buyer is requesting: Details: Dear Sir/Madam An invitation is extended to you to submit a written tender for the Health, Safety and Injury Management Online System. Tenders must be in accordance with the attached Specification and Criteria. Please ensure your written tender is lodged prior to the Closing Time, being 2pm Wednesday, 10 June 2026 AEST. All specification, general enquiries and written tenders must be submitted via VendorPanel only. Please do not send tender directly to Project Managers, Project team members or other Council staff. All phone enquiry details will be forwarded to the Contracts & Procurement team as a matter of record. Thank you in anticipation of receipt of your written tender. You will be advised if you have been selected as a successful Respondent in due course. Kind regards Isaac Regional Council Supplier lists selected: Lists: HR Services & Recruitment IT & Telecomms Categories selected: Categories: Human Resource Services & Recruitment 1: Workplace Health & Safety Services IT & Telecomms 1: Software - Computer Software 2: Software - Development 3: Software - Programs 4: Software - SaaS Regions of Service: Locations: Queensland 1: Brisbane 2: Far North 3: Fitzroy 4: Gold Coast 5: Mackay 6: Northern 7: Sunshine Coast 8: Wide Bay-Burnett All Regions of Service locations are within Australia. Information requested by others: 20/May/2026 07:26 AM: Question : Greetings, We are a software escrow services provider. Software escrow is all about managing risk around implemented solutions (including in development, bespoke applications and technologies, databases and interfaces) and the Supplier of those services. Whether the delivered solution is a standalone app or a SaaS deployment, the licensee/User wants to know the Supplier will be able to provide services in the future for the application and also, the relevant interfaces going forward. Software escrow helps to mitigate those risks. As the documentation is silent on whether there will be a requirement for, or consideration of software escrow services, could you, if appropriate, let me know the following: 1. Has software escrow been considered as a risk mitigation strategy for this solution? 2. If it has, has it been discarded? 3. If software escrow is required, how will you go about selecting your software escrow agent, given the cost of software escrow services is typically modest? Sincerely, Software Escrow Guardians Answered on 20/May/2026 05:12 PM : Good afternoon, In relation to this procurement exercise, the Chief Information Officer at Isaac Regional Council has confirmed that there is no requirement for software escrow services. We appreciate your interest and thank you for reaching out to Council. Kind Regards, Isaac Regional Council 25/May/2026 05:55 PM: Question : For Pricing Purpose, Can you please let us know the following information Number of Users: Number of Employee: number of Contractor Company: Number of Contractor Employee: Number of External Users: Answered on 26/May/2026 09:31 AM : Good morning, The Project Manager has advised the following. Number of Users: Dependant? All personnel - need to lodge incidents etc. Number of Employee: 450 number of Contractor Company: 500 Currently - Going forward - if they are on Vendor Panel/Local Buy may not need a WHS profile as well Number of Contractor Employee: 1 per company Number of External Users: Not sure - need scope - we do not have external users currently Kind Regards, Isaac Regional Council 26/May/2026 08:07 AM: Question : The specification refers to the provision of a SaaS solution, software licences/subscriptions, configuration and implementation. Could you please confirm whether a tender response would be considered for a newly configured SaaS solution built on an existing application framework, where the core requirements are delivered within the required go-live timeframe and optional or non-core enhancements are staged through the contract term? If so, should this be submitted as a conforming tender, or would this approach need to be identified as a non-conforming or alternative solution? Answered on 26/May/2026 11:31 AM : Good morning, The Project Manager has advised that while mature “Off the Shelf” SaaS solutions with minimal customisation are preferred, custom off the shelf (COTS) solutions built and delivered in through a fully “as a Service” model will be considered for suitability. All required components of the solution will need to be supplied as part of the “as a Service” delivery agreement. For example, if solutions are being proposed that depend on Microsoft platform technologies such as SharePoint Online, PowerApps, PowerBI, etc. these elements will need to be independently hosted and fully maintained by the solution provider as part of the “as a Service” delivery agreement. Kind Regards, Isaac Regional Council Attachments to this Request: Documents: 4