TEN/3007 - Supply of Oil Preview Access Issued by: Bundaberg Regional Council VP Reference: VP511104 Opened: Tuesday 26 May 2026 12:10 PM Closing: Friday 05 June 2026 04:00 PM
Tender Overview
About this tender
Tender Details Access this Tender TEN/3007 - Supply of Oil Business Name Bundaberg Regional Council VP Reference # VP511104 Buyers Reference # TEN/3007 Opens Tuesday 26 May 2026 (E. Australia Standard Time) Closes Friday 05 June 2026 04:00 PM (E. Australia Standard Time) Supplier query cut-off Monday 01 June 2026 04:00 PM (E. Australia Standard Time) Expected decision Friday 03 July 2026 (E. Australia Standard Time) Buyer Details Business Name Bundaberg Regional Council Location 190 Bourbong St Bundaberg Central, Queensland 4670 Australia WebSite: https://www.bundaberg.qld.gov.au/business/doing-business Business Info Bundaberg Regional Council was formed in 2008 as a result of the merging of Bundaberg City Council, Burnett Shire, Isis Shire and Kolan Shire Councils. Situated at the southern end of the Great Barrier Reef and stretching from the Burrum River to Baffle Creek, is comprised of 6,451 sq km and is home to more than 102,000 people, with our population expected to grow to over 141,000 people within twenty-five years. Collectively, we are renowned for the friendliness of our residents, superb climate, affordable cost of living, first-class facilities, and relaxed lifestyle. The Bundaberg Region is rapidly progressing to be a destination of choice - for residents, visitors, and investors. Contact Details The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion. What the buyer is requesting Details Council is seeking quotations from suitably qualified and experienced suppliers for the supply of oil required to support Council’s fleet operational activities. In light of ongoing global supply chain instability, Council will consider full offers, part offers, offers exceeding the minimum requirements and alternative products, including variations in quality where operationally acceptable. Council is also open to one off engagement, short-term engagements or longer-term arrangements within the 6 – 12 month engagement period to ensure continuity of supply. As a result, Council may engage multiple suppliers, and there is no guarantee that Council will continue to purchase from any single supplier throughout the 6 - 12 month term. All purchases will be made strictly on a needs basis. Attachments to this Request Documents 6 Supplier lists selected Lists Fleet Servicing & Accessories Fuel & Oils Categories selected Categories Fleet Servicing & Accessories 1: Greases & Oils & Lubricants Fuel & Oils 1: Biofuel 2: Fuel Tanks & Systems 3: Fuels 4: Gaseous Fuels & Additives 5: Greases & Oils & Lubricants Regions of Service Locations Queensland 1: Wide Bay-Burnett All Regions of Service locations are within Australia. Information requested by others 28/May/2026 09:09 AM Question : Is there a requirement to pump into any bulk tanks? If so can you please advise the size of the tanks and the products required to be pumped in. Answered on 01/Jun/2026 09:29 AM : Council can accept the oil types listed in Returnable Schedule 2 up to a maximum container size of 205-litre (44-gallon) drums. Council is willing to consider quantities larger than those specified in Returnable Schedule 2. However, Council does not have holding tanks available for storage. Council is agreeable to Respondents proposing alternative options outside the current scope, including the supply of bulk oil and hire fees for short-term storage equipment. 29/May/2026 02:53 PM Question : Hi Please advise which products will require pump into bulk tanks, do you fill bulk tanks yourself? Thanks Answered on 01/Jun/2026 09:36 AM : Council can accept the oil types listed in Returnable Schedule 2 up to a maximum container size of 205-litre (44-gallon) drums. Council is willing to consider quantities larger than those specified in Returnable Schedule 2. However, Council does not currently have holding tanks available for storage. Council is agreeable to Respondents proposing alternative options outside the current scope, including the supply of bulk oil and hire fees for short-term storage equipment. 01/Jun/2026 07:17 AM Question : Hi Hope you are doing well. I am reaching out to you to request your consent to use some images on your company’s website in our tender submission for this tender. Please note that these images will strictly be used for this submission only and not for any other purpose. If you have any issues or questions, please do not hesitate to reach out. I truly appreciate your consideration of our permission request. I look forward to hearing from you. Thanks Nishi Answered on 01/Jun/2026 09:46 AM : Council is unable to permit third parties to use images from our website due to copyright restrictions. Additionally, the use of any Council owned photographs is subject to a strict internal approval process. Please note that photographs/images do not form part of the evaluation process. The evaluation criteria is set out in Clause 9 of the ITO. Updates made to this Request 01/Jun/2026 09:30 AM Please note: The following addendum has been recently added. 1. Added: (Addendum) NOTICE TO TENDERER 1 - TEN3007 - Supply of Oil.pdf Please consider this addendum when responding. 01/Jun/2026 09:37 AM Please note: The following addendum has been recently added. 1. Added: (Addendum) NOTICE TO TENDERER 2 - TEN3007 - Supply of Oil.pdf Please consider this addendum when responding. 01/Jun/2026 09:47 AM Please note: The following addendum has been recently added. 1. Added: (Addendum) NOTICE TO TENDERER 3 - TEN3007 - Supply of Oil.pdf Please consider this addendum when responding. What the buyer is requesting: Details: Council is seeking quotations from suitably qualified and experienced suppliers for the supply of oil required to support Council’s fleet operational activities. In light of ongoing global supply chain instability, Council will consider full offers, part offers, offers exceeding the minimum requirements and alternative products, including variations in quality where operationally acceptable. Council is also open to one off engagement, short-term engagements or longer-term arrangements within the 6 – 12 month engagement period to ensure continuity of supply. As a result, Council may engage multiple suppliers, and there is no guarantee that Council will continue to purchase from any single supplier throughout the 6 - 12 month term. All purchases will be made strictly on a needs basis. Supplier lists selected: Lists: Fleet Servicing & Accessories Fuel & Oils Categories selected: Categories: Fleet Servicing & Accessories 1: Greases & Oils & Lubricants Fuel & Oils 1: Biofuel 2: Fuel Tanks & Systems 3: Fuels 4: Gaseous Fuels & Additives 5: Greases & Oils & Lubricants Regions of Service: Locations: Queensland 1: Wide Bay-Burnett All Regions of Service locations are within Australia. Information requested by others: 28/May/2026 09:09 AM: Question : Is there a requirement to pump into any bulk tanks? If so can you please advise the size of the tanks and the products required to be pumped in. Answered on 01/Jun/2026 09:29 AM : Council can accept the oil types listed in Returnable Schedule 2 up to a maximum container size of 205-litre (44-gallon) drums. Council is willing to consider quantities larger than those specified in Returnable Schedule 2. However, Council does not have holding tanks available for storage. Council is agreeable to Respondents proposing alternative options outside the current scope, including the supply of bulk oil and hire fees for short-term storage equipment. 29/May/2026 02:53 PM: Question : Hi Please advise which products will require pump into bulk tanks, do you fill bulk tanks yourself? Thanks Answered on 01/Jun/2026 09:36 AM : Council can accept the oil types listed in Returnable Schedule 2 up to a maximum container size of 205-litre (44-gallon) drums. Council is willing to consider quantities larger than those specified in Returnable Schedule 2. However, Council does not currently have holding tanks available for storage. Council is agreeable to Respondents proposing alternative options outside the current scope, including the supply of bulk oil and hire fees for short-term storage equipment. 01/Jun/2026 07:17 AM: Question : Hi Hope you are doing well. I am reaching out to you to request your consent to use some images on your company’s website in our tender submission for this tender. Please note that these images will strictly be used for this submission only and not for any other purpose. If you have any issues or questions, please do not hesitate to reach out. I truly appreciate your consideration of our permission request. I look forward to hearing from you. Thanks Nishi Answered on 01/Jun/2026 09:46 AM : Council is unable to permit third parties to use images from our website due to copyright restrictions. Additionally, the use of any Council owned photographs is subject to a strict internal approval process. Please note that photographs/images do not form part of the evaluation process. The evaluation criteria is set out in Clause 9 of the ITO. Attachments to this Request: Documents: 6
How to respond to this tender
A strong tender response is clear, compliant, and backed by evidence. These steps apply to most Australian and New Zealand public tenders.
Read the requirements in full
Open the official listing and download the full tender pack. Note the response schedules, evaluation criteria, mandatory conditions, and the exact closing time and lodgement method.
Confirm you are eligible and it is worth bidding
Check licences, insurances, certifications, and any conformance requirements before you commit. A quick bid or no-bid decision saves days of wasted effort on a tender you cannot win.
Answer every criterion with evidence
Respond to each evaluation criterion directly and back your claims with concrete examples, referees, and past performance. Address the buyer’s stated need, not a generic capability statement.
Lodge early through the official portal
Submit through the source portal well before the deadline. Late or incorrectly lodged bids are almost always rejected, so leave time for uploads, portal errors, and last-minute questions.
