Winter Harvest Festival 2027 - Marquee & Underhire Supplier
Tender Overview
About this tender
Overview Scenic Rim Regional Council is seeking quotations from suitably qualified suppliers to provide marquee and underhire services for the 2027 Winter Harvest Festival, to be held in Kalbar on Saturday 26 June 2027. About Winter Harvest Festival is the flagship event of Scenic Rim Eat Local Month and is a major regional food, farming and tourism event. The festival is expected to attract approximately 5,500 attendees. Scope The scope includes: Supply, delivery and installation of event infrastructure across multiple festival locations Furniture placement Dismantle and collection of event infrastructure Provision of marquees, furniture, staging, fencing, flooring, crowd control barriers, décor items and associated underhire equipment Contractor Requirements The successful supplier must: Provide high-quality event infrastructure suitable for a premium regional food and wine event Supply sufficient inventory and resources to service multiple event locations simultaneously Provide an experienced Project Manager as the primary point of contact throughout planning and delivery Deliver all infrastructure within the prescribed production schedule and road closure constraints Provide all required engineering certifications, structural documentation, safety plans and risk management documentation Ensure all equipment complies with relevant Australian standards, WHS legislation and event requirements Maintain the capability to respond to weather conditions and operational changes throughout the event period Hold Public Liability Insurance with a minimum coverage of $20 million Desired Outcomes Proven experience delivering infrastructure for regional festivals, food and wine events or major outdoor community events High presentation standards with clean, well-maintained stock Ability to provide alternative or more cost-efficient marquee configurations where appropriate Strong project management, communication and onsite support capability Capacity to provide sponsorship support or value-add opportunities through discounts or in-kind contributions Commitment to safety, quality service delivery and collaborative event planning Contract Terms and Conditions Contract period anticipated to commence on 1 May 2027 and conclude on 30 July 2027 Installation to occur on 24-25 June 2027 Dismantle to occur on 26-27 June 2027 Instructions to Tenderers Please refer to the RFQ documentation for the full scope of works, equipment schedule, production schedule and submission requirements.
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