Request for Quote: AgriFutures evokeAG 2027 Content Project
Tender Overview
About this tender
Overview AgriFutures Australia is seeking an experienced content and digital agency to capture the connection, innovation, spirit and community of evokeAG. 2027 across the campaign and event program in Adelaide, South Australia. About evokeAG. is a leading agrifood innovation platform and event that connects the people, ideas and opportunities shaping agriculture and food systems across Australia, the Asia Pacific region and beyond. It brings together those working to address some of the sector's most important challenges, creating opportunities for collaboration, investment, partnership and adoption. The event is designed to bring the right people together to accelerate agrifood innovation from idea to adoption, with a strong emphasis on practical outcomes, implementation and real-world impact. In 2027, evokeAG. will be held in Adelaide, South Australia, and will focus on the priority challenges of climate adaptation, productivity and food security. Scope The scope includes: Planning, creating, capturing, editing and delivering an integrated mix of social media, video, copy and digital content across three phases: pre-event content, lead-up and live-event content, and post-event content Attending pre-event briefing calls and reviewing the event run sheet, program, content schedule, brand guidelines, partner requirements and venue logistics before delivery begins Attending and capturing content at the Welcome Event, National Wine Centre, Monday 15 February 2027, 6.00 PM to 10.00 PM (ACDT) Attending and capturing content at the Culinary Capital Dinner, Adelaide Convention Centre, Monday 15 February 2027, 5.30 PM to 10.00 PM (ACDT) Attending and capturing content at evokeAG. 2027 Day 1, Adelaide Convention Centre, Tuesday 16 February 2027, 7.30 AM to 5.00 PM (ACDT) Attending and capturing content at the Hour of Power, Adelaide Convention Centre, Tuesday 16 February 2027, 5.00 PM to 6.00 PM (ACDT) Attending and capturing content at evokeAG. 2027 Day 2, Adelaide Convention Centre, Wednesday 17 February 2027, 8.00 AM to 5.00 PM (ACDT) Producing content that reflects evokeAG. as a meeting place for the agrifood innovation ecosystem, supporting ticket sales, partner and stakeholder communications, media activity, event coverage and future promotion across social channels, website, newsletters, advertising and other digital platforms Information Requested Respondents will be expected to provide: A proposed approach and project plan addressing all three phases, including workflows, timelines, approvals, risk management and quality assurance A detailed budget broken down by phase, with GST shown separately and scalable pricing for optional or variable deliverables A proposed content schedule and recommended deliverable volumes and formats Details of the proposed team, roles, relevant experience and availability across the event period Examples of comparable event, agrifood, innovation or live-content work, including links where available At least two relevant referees A clear list of assumptions, exclusions, subcontractors, travel costs and required inputs from AgriFutures Australia Contractor Requirements Mandatory requirements Available to attend and capture the welcome event and both days of evokeAG. 2027 in Adelaide Demonstrated capability in live event content capture, rapid-turnaround editing and multi-platform social delivery Ability to provide the required personnel, equipment, post-production capacity and secure asset management Agreement to provide all final assets and organised raw footage to AgriFutures Australia Required insurances and compliance with applicable workplace, privacy, safety and venue requirements Relevant testimonials or references Desirable requirements Experience delivering content for agrifood, innovation, conference, government, industry or major stakeholder events Demonstrated ability to capture candid, editorial-style content that reflects connection, community, energy and atmosphere Experience managing content requirements for event partners, sponsors, VIPs, media and key stakeholders Adelaide-based team, local supplier network or demonstrated knowledge of Adelaide event venues and logistics Other evaluation criteria Quality and relevance of the proposed approach Organisation's capability, resources and proposed personnel Demonstrated history of providing comparable services Ability to meet the required event, turnaround and final delivery timeframes Overall value for money, including transparent and scalable pricing Contract Terms and Conditions AgriFutures Australia uses standard form contracts and agreements for projects and research it procures, which set out the terms on which AgriFutures Australia will engage successful applicants to carry out the project. Applicants must be familiar with these contracts and agreements before submitting a response and are advised to seek legal advice beforehand. Applicants requiring any amendments to the standard agreement must complete a statement of non-compliance for each relevant clause. AgriFutures Australia will assess those requests, and applicants will be taken to have agreed to all clauses in the Service Provider Agreement that are not referred to in a statement of non-compliance. The extent of any non-compliance will be a factor in AgriFutures Australia's evaluation of the application. The resultant contract is expected to commence in November 2026. Further information regarding these contracts and agreements can be requested from Stephanie-Kate Bratton, General Counsel, AgriFutures Australia, email stephanie-kate.bratton@agrifutures.com.au. Tender Briefing Date: Thursday, 8 October 2026 Format: Phone, email, or Microsoft Teams The end of period for questions or requests for information is Friday, 16 October 2026. Instructions to Tenderers Applications for this Request for Quote must be submitted to the designated project contact officer. RFQ applications open: Thursday, 8 October 2026 End of period for questions or requests for information: Friday, 16 October 2026 RFQ applications close: 11:59 PM AEDT, Thursday, 29 October 2026 Intended completion of evaluation of responses: Thursday, 29 October 2026 Expected execution of contract or issue of agreement: Tuesday, 10 November 2026 Project commencement: 15-17 February 2027 Any requests for clarification or additional information, together with the corresponding responses, will be published in the FAQ section upon receipt. Enquiries Enquiries about the RFQ, including requests for clarification or further information, as well as completed RFQ responses, must be submitted to: Holli Walsh, Manager, Communications, evokeAG. Email: holli.walsh@agrifutures.com.au Phone: 02 6923-6918
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