WHS Consultancy Services

Overview The District Council of Coober Pedy is seeking tender responses from suitably qualified suppliers to provide advice and assistance to Council's Management Team, who are responsible for Council's Work Health and Safety services. The engagement is intended to help Council meet its legal responsibilities, including the preparation and implementation of various Work Health and Safety policies and procedures. About Council is responsible for all day to day operations across the Council district as would generally be expected of a Local Government in South Australia. This includes animal control management, management of a Childcare Centre, maintenance of parks and gardens, road and footpath maintenance, provision of electricity and water, and maintenance of the Council owned Coober Pedy Aerodrome and Drive-in Theatre. Council also manages various community services using assets owned by others, including Child Care, the Kanku-Breakaways Conservation Park, and the Coober Pedy Community Swimming Pool. Council has a duty of care for workers and volunteers in these environments, including any high risk areas, and these will be within the scope of this Request for Tender. Objectives The objective of this tender is for Council to receive and consider options from qualified WHS consultants or organisations that will provide advice and assistance to Council's Management Team regarding WHS coordination, including the development and maintenance of WHS related documents such as plans, procedures and policies, delivered as a value for money, affordable service. Related advice should: Be comprehensive, professional, and consistent with relevant Acts, Regulations, industry standards and guidelines Emphasise best practice, reliability and quality in both methodology and reporting Provide accurate and reliable data to support effective Work Health and Safety requirements, including timely provision of reports, undertaking inspections, and liaising with both Management and staff on various required processes Tenderers are to note that by responding to the RFT they accept that the coordination role will be undertaken by Council's Management Team, with assistance from the consultant to provide the actual implementation of Council's policies and procedures. Scope The scope includes: Provision of advice and assistance to Council's Management Team in relation to Work Health and Safety coordination Development of WHS policies, procedures, risk assessments, safe work instructions, and safe work procedures on behalf of Council Preparation and maintenance of WHS related documents, including plans, procedures and policies Undertaking inspections and liaising with Management and staff on various required WHS processes Attendance on-site at various times throughout the term of the contract to inspect work sites, provide advice and recommendations to Council, and liaise with Management, employees, and Council's Administrators as appropriate Provision of relevant requirements to enable Council to meet its Work Health and Safety obligations for its Administrators, employees and volunteers engaged in activities at certain Council owned and managed facilities, including environments with a duty of care such as the Child Care Centre, the Kanku-Breakaways Conservation Park, and the Coober Pedy Community Swimming Pool Contractor Requirements Suitably qualified suppliers with previous experience, qualifications and capability, including where possible experience undertaking such works in the South Australian Local Government sector or a similar organisation requiring such WHS activities All matters provided in a tender response must be verifiable and must demonstrate the capability and experience of the tenderer in undertaking similar work in relevant sectors Services must comply fully with all aspects of the relevant Acts, Regulations, Standards and other prescribed requirements generally known to be required by South Australian Local Government Councils for tenderers experienced in undertaking such roles Demonstrated experience of the personnel involved in provision of the services Information Requested Tender submissions must provide a methodology of works outlining: Understanding and experience working in similar roles within South Australian Local Government or other like organisations where such services are a requirement The method to be used in gathering data, undertaking inspections, and preparing reports for lodgement with relevant authorities or government agencies, including timelines for submission, preparation of Work Manuals if required, and preparation of risk mitigation strategies as may be required from time to time Experience of the personnel involved in provision of the services Scheduled timeframes for the various phases of the project as may be included within the tenderer's methodology Tenderers are to provide Council with one or more options for consideration and further negotiation, and should include an overview of the various reports required to be submitted, including the relevant parties and timelines where possible. Detail of anticipated timelines relating to reviews, preparation and submission of reports is to be included in the Section E Tenderer Response Schedule, including the number of expected on-site work hours, the number of days and hours per day for each visit, and advice and consultancy with staff members, as well as all requirements included in the Specifications. Instructions to Tenderers Tenderers may submit any one or more options to be considered by Council; all matters provided must be verifiable and must demonstrate the tenderer's capability and experience in undertaking similar work in relevant sectors Tenderers must consider all aspects of Council's requirements prior to completing the Attachment 2, Section E, Tenderer Response Schedules Tenderers should review Attachment 1, Section C, Draft Conditions of Contract, and the Consultant Specific and General Specifications that will be included in the final contract between Council and the successful tenderer, following further negotiation and agreement between the parties after evaluation of responses Enquiries Di Harris: di.harris.tenders@outlook.com