T26021 - Provision of Specialist Statutory, Strategic, Social Policy and Community Planning - Consul Preview Access Issued by: City of Stonnington VP Reference: VP509715 Opened: Saturday 16 May 2026 05:00 AM Closing: Monday 15 June 2026 12:00 PM

Tender Details Access this Tender T26021 - Provision of Specialist Statutory, Strategic, Social Policy and Community Planning - Consul Business Name City of Stonnington VP Reference # VP509715 Buyers Reference # T26021 Opens Saturday 16 May 2026 (AUS Eastern Standard Time) Closes Monday 15 June 2026 12:00 PM (AUS Eastern Standard Time) Supplier query cut-off Monday 08 June 2026 12:00 PM (AUS Eastern Standard Time) Expected decision Monday 27 July 2026 (AUS Eastern Standard Time) Buyer Details Business Name City of Stonnington Location 311 Glenferrie Rd Malvern, Victoria 3144 Australia WebSite: https://www.stonnington.vic.gov.au/Home Business Info The City of Stonnington is a local government area located within the metropolitan area of Melbourne, Australia. It comprises the inner south-eastern suburbs, between 3 and 13 km (2 and 8 mi), from the Melbourne CBD. The city covers an area of 25.7 km2 (9.9 sq mi). Within twenty years of the settlement of Melbourne in 1835, the Prahran Municipality (later City of Prahran) was formed in 1855, followed by the Gardiner Road Board (later City of Malvern) in 1856. The late 19th century saw substantial residential and commercial development such that by 1891 Prahran had a population of almost 40,000 and Malvern 11,000. Following the election of the Kennett government in the Spring of 1992, as part of a comprehensive reorganisation of local government in Victoria, the Cities of Malvern and Prahran were amalgamated to form the City of Stonnington. Contact Details The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion. What the buyer is requesting Details Contract No. T26021 - Provision of Specialist Statutory, Strategic, Social Policy and Community Planning - Consulting, Advocacy and Temporary Staffing Services Tenders are invited for the establishment of a panel to provide specialist services in statutory and strategic planning, social policy, and community planning. This panel will support the delivery of high-quality statutory planning, strategic planning, social planning, consultancy, advocacy and temporary staffing services to meet diverse project and operational needs. Questions asked by the buyer Question 1 - [Required] Have you submitted the following tender submission schedule: - T26021 - Attachment D - Tender Submission Schedules Attachments to this Request Documents 1 Supplier lists selected Lists Architecture, Design, Planning Business & Administrative Services Community & Social Services Engineer, Research, Tech services Environmental & Heritage Services HR Services & Recruitment Signs & Barriers Categories selected Categories Architecture & Urban Design & Planning Services 1: Architecture 2: Interior Design 3: Land Use Planning 4: Landscape Architecture 5: Urban Design & Master Planning Business & Administrative Services 1: Business & Strategic Planning services Community & Social Services 1: Grant & Funding Programs 2: Indigenous & Aboriginal Support Services & Program 3: Social Research Services Engineering & Research & Technical Based Services 1: Environmental & Sustainability Services Environmental & Heritage Services 1: Heritage Advisory Services Human Resource Services & Recruitment 1: Human Resource Consultants 2: Personnel Recruitment Signs & Barriers 1: Council Signage 2: Digital Signage 3: Other Signage & Sign Writing Regions of Service Locations Victoria 1: Melbourne All Regions of Service locations are within Australia. Information requested by others 19/May/2026 12:11 PM Question : The latest Stonnington annual report indicates expenditure in of around $1.6m on consulting services. Does this provide a fair indication of the total volume of work expected to be commissioned annually from this panel? If not, can you provide an annual ballpark? Answered on 21/May/2026 04:22 PM : Hi, Thank you for your question. The expenditure of approximately $1.6m reported in the Annual Report reflects historical consulting spend and provides a general indication only. While Stonnington does not intend to set or disclose a specific budget for this tender, the figures outlined in the report are broadly in the expected ballpark. Please note that actual work volumes will vary depending on Council priorities and project needs, and no minimum volume of work is guaranteed. 20/May/2026 09:35 AM Question : I am a sole trader operating under a registered business name. Can you please confirm whether sole traders are eligible to submit a tender response for this panel, given the requirement in section 1.2 for an incorporated entity, trustee or partnership? If not, would a sole trader who incorporates prior to contract execution be considered? Answered on 21/May/2026 04:23 PM : Hi, Thank you for your question. As per item 2.2.1 of the tender invitation, Sole traders will not be considered for this engagement. This is a part of the conformance criteria and is a pre-requisite for the evaluation stage. Incorporation prior to contract execution will also not be permitted. 20/May/2026 09:40 AM Question : The mandatory insurance requirements specify $20,000,000 Public Liability and $10,000,000 Professional Indemnity. Can you confirm whether these thresholds apply equally across all panel categories? We are a specialist strategy and social policy consultancy considering applying for the Strategic Planning Consultancy and Social Policy and Community Planning categories, where the risk profile is materially different from statutory planning, VCAT advocacy or on-site services. Answered on 21/May/2026 04:24 PM : Hi, Thank you for your question. The insurance thresholds will apply for all panel categories. However, you can submit a non-conforming tender response. Make sure to outline the insurance thresholds you would be requesting to change. The evaluation panel will be able to take these into consideration during the evaluation process. 22/May/2026 08:54 AM Question : The specification refers to three broad service categories (for example, “Specialist Social Policy and Community Planning”) and to a number of more specific categories beneath each heading (for example, “Consultancy Report Writing, Research, Analysis, Engagement, Facilitation, Advice and Assessments”). Could you please confirm whether tenderers can nominate: - only at the broad category level; or - at the specific category level within each broader category? For example, if we wanted to provide selected services within the broader “Specialist Social Policy and Community Planning” category, would it be acceptable to nominate only the categories listed beneath that heading? Answered on 26/May/2026 11:39 AM : Hi, Thank you for your question. Nominating for specific subcategories within the 3 broad categories is acceptable. Please make sure to list the subcategories you can provide services for, under each of the 3 broader categories. 26/May/2026 10:25 AM Question : Hi, we are a small community engagement consultancy with a background in planning. Should we apply for this panel? Answered on 26/May/2026 11:43 AM : Hi, Thank you for your question. Determining whether to submit a tender response is best left up to the individual. Please have a read over the tender documents provided, specifically the "T26021 - Attachment A - Specification" document. This will provide the best indication of whether the services you provide match up with Council's requests under the panel. Updates made to this Request Updates None... What the buyer is requesting: Details: Contract No. T26021 - Provision of Specialist Statutory, Strategic, Social Policy and Community Planning - Consulting, Advocacy and Temporary Staffing Services Tenders are invited for the establishment of a panel to provide specialist services in statutory and strategic planning, social policy, and community planning. This panel will support the delivery of high-quality statutory planning, strategic planning, social planning, consultancy, advocacy and temporary staffing services to meet diverse project and operational needs. Supplier lists selected: Lists: Architecture, Design, Planning Business & Administrative Services Community & Social Services Engineer, Research, Tech services Environmental & Heritage Services HR Services & Recruitment Signs & Barriers Categories selected: Categories: Architecture & Urban Design & Planning Services 1: Architecture 2: Interior Design 3: Land Use Planning 4: Landscape Architecture 5: Urban Design & Master Planning Business & Administrative Services 1: Business & Strategic Planning services Community & Social Services 1: Grant & Funding Programs 2: Indigenous & Aboriginal Support Services & Program 3: Social Research Services Engineering & Research & Technical Based Services 1: Environmental & Sustainability Services Environmental & Heritage Services 1: Heritage Advisory Services Human Resource Services & Recruitment 1: Human Resource Consultants 2: Personnel Recruitment Signs & Barriers 1: Council Signage 2: Digital Signage 3: Other Signage & Sign Writing Regions of Service: Locations: Victoria 1: Melbourne All Regions of Service locations are within Australia. Information requested by others: 19/May/2026 12:11 PM: Question : The latest Stonnington annual report indicates expenditure in of around $1.6m on consulting services. Does this provide a fair indication of the total volume of work expected to be commissioned annually from this panel? If not, can you provide an annual ballpark? Answered on 21/May/2026 04:22 PM : Hi, Thank you for your question. The expenditure of approximately $1.6m reported in the Annual Report reflects historical consulting spend and provides a general indication only. While Stonnington does not intend to set or disclose a specific budget for this tender, the figures outlined in the report are broadly in the expected ballpark. Please note that actual work volumes will vary depending on Council priorities and project needs, and no minimum volume of work is guaranteed. 20/May/2026 09:35 AM: Question : I am a sole trader operating under a registered business name. Can you please confirm whether sole traders are eligible to submit a tender response for this panel, given the requirement in section 1.2 for an incorporated entity, trustee or partnership? If not, would a sole trader who incorporates prior to contract execution be considered? Answered on 21/May/2026 04:23 PM : Hi, Thank you for your question. As per item 2.2.1 of the tender invitation, Sole traders will not be considered for this engagement. This is a part of the conformance criteria and is a pre-requisite for the evaluation stage. Incorporation prior to contract execution will also not be permitted. 20/May/2026 09:40 AM: Question : The mandatory insurance requirements specify $20,000,000 Public Liability and $10,000,000 Professional Indemnity. Can you confirm whether these thresholds apply equally across all panel categories? We are a specialist strategy and social policy consultancy considering applying for the Strategic Planning Consultancy and Social Policy and Community Planning categories, where the risk profile is materially different from statutory planning, VCAT advocacy or on-site services. Answered on 21/May/2026 04:24 PM : Hi, Thank you for your question. The insurance thresholds will apply for all panel categories. However, you can submit a non-conforming tender response. Make sure to outline the insurance thresholds you would be requesting to change. The evaluation panel will be able to take these into consideration during the evaluation process. 22/May/2026 08:54 AM: Question : The specification refers to three broad service categories (for example, “Specialist Social Policy and Community Planning”) and to a number of more specific categories beneath each heading (for example, “Consultancy Report Writing, Research, Analysis, Engagement, Facilitation, Advice and Assessments”). Could you please confirm whether tenderers can nominate: - only at the broad category level; or - at the specific category level within each broader category? For example, if we wanted to provide selected services within the broader “Specialist Social Policy and Community Planning” category, would it be acceptable to nominate only the categories listed beneath that heading? Answered on 26/May/2026 11:39 AM : Hi, Thank you for your question. Nominating for specific subcategories within the 3 broad categories is acceptable. Please make sure to list the subcategories you can provide services for, under each of the 3 broader categories. 26/May/2026 10:25 AM: Question : Hi, we are a small community engagement consultancy with a background in planning. Should we apply for this panel? Answered on 26/May/2026 11:43 AM : Hi, Thank you for your question. Determining whether to submit a tender response is best left up to the individual. Please have a read over the tender documents provided, specifically the "T26021 - Attachment A - Specification" document. This will provide the best indication of whether the services you provide match up with Council's requests under the panel. Attachments to this Request: Documents: 1