Cleaning Contract Services

Overview The Shire of Cocos (Keeling) Islands invites tenders from suitably qualified and experienced cleaning contractors to provide cleaning services at nominated Shire facilities and public amenities on Home Island and West Island. Scope The scope includes provision of cleaning services at the following facilities under the base contract: Shire Administration Offices: Home Island Shire Office, including Council Chambers, and West Island Shire Office Depot: Home Island Depot, Upstairs Office and Staff Area Public Toilets: Sandy Point (1), Pondok Indah (2), Home Island Light Industrial Area (2), and Home Island Community Resource Centre (2) Community Facilities: Pondok Indah, Museum, Home Island Cyclone Shelter and Home Island Gym Public BBQs: Pondok Nek Jamil (1) and Home Island Foreshore (1) Optional Service: Direction Island Public Toilet Tenderers are invited to provide a separate annual price for cleaning the Direction Island public toilet, based on one visit per week (52 visits per year). The price must include all labour, cleaning equipment and materials, transport, access, logistics and other costs associated with delivering the service. This service is optional and is not included in the base contract price. The Shire may decide whether to accept this service separately, subject to the tender conditions, available budget and required approvals. Contract Terms and Conditions Contract term: three (3) years from contract signing, with an option to extend subject to mutual written agreement and the contract conditions Additional cleaning requested by authorised Shire staff will be paid at agreed hourly rates, subject to the contract conditions and approval arrangements Contractor Requirements Cleaning chemicals must be suitable for household or commercial use and used in accordance with manufacturer instructions, with appropriate personal protective equipment (PPE) used when handling hazardous chemicals, chemical containers correctly labelled, and relevant Material Safety Data Sheets (MSDS) available The Contractor must supply all cleaning equipment, cleaning materials and products required to deliver the services, except for nominated toiletries and consumables supplied by the Shire Cross-contamination must be prevented by using separate cleaning cloths and equipment for toilets and kitchens Cleaning times and completed tasks must be recorded daily in the required cleaning registers, and Customer Feedback Forms must be completed as required by the Shire Public liability insurance of at least $10 million and workers compensation insurance as required by law must be maintained The Contractor must hold a valid Australian Business Number (ABN) and operate as a registered business Information Requested Completed Tender Response Form as provided with the Invitation to Tender All required supporting documents, pricing schedules and other information specified in the tender documents Base contract price and the optional Direction Island public toilet cleaning service priced separately All required sections of the Tender Response Form completed Instructions to Tenderers Tenderers must refer to the full Invitation to Tender for the detailed Scope of Works, service frequencies, pricing schedules, draft contract conditions and submission requirements. All submissions must comply with the submission instructions and conditions set out in the Invitation to Tender. Incomplete tenders or submissions that do not meet the tender requirements may be assessed in accordance with the tender conditions. Tenders may be submitted electronically or by post in accordance with the instructions contained in the tender documents. For tender documents or to arrange a site inspection, contact Alim Amlan, Procurement Officer, on 08 9162 6649 or by email at alim.amlan@cocos.wa.gov.au. Enquiries Contact: Alim Amlan, Procurement Officer Telephone: 08 9162 6649 Email: alim.amlan@cocos.wa.gov.au