2027, 2028, 2029 Australia Day – Access and Inclusion

Overview Destination NSW is seeking the services of a supplier to provide Access and Inclusion Services in various physical locations for Australia Day 2027, 2028, and 2029. About Destination NSW is the lead agency, champion and voice for the visitor economy within the NSW Government. Australia Day in Sydney includes celebrations that foster national spirit, promote positive identity, celebrate diversity and allow enhanced audience participation across Sydney, NSW and Australia. Programming includes a dawn projection on the Sydney Opera House sails, the WugulOra morning ceremony at Barangaroo, and Harbourfest on Circular Quay, which features the Ferrython, Midday Salute, Maritime Mayhem, Harbour Parade, Tall Ships Race, Working Harbour Festival and Aerial Program. The Australia Day Live concert is broadcast nationally and takes place on the Sydney Opera House forecourt against the backdrop of Circular Quay, combining shared performances, sound, fireworks, maritime elements, lighting, projections and other outdoor theatrical elements with Australia Day messaging. For more information visit: https://www.australiaday.com.au/whats-on/whats-on-in-sydney/ Purpose The Access and Inclusion team will work closely with the Project Leads on Australia Day to execute the Access and Inclusion program. The team is responsible for the design and implementation of Access and Inclusion Initiatives, ensuring accessibility is integrated into the design, planning, and execution of Australia Day events, with the aim of driving participation of people with disabilities. Scope The scope includes: Provision of Access and Inclusion Services across various physical locations for Australia Day 2027, 2028, and 2029, including Circular Quay, the Overseas Passenger Terminal, First Fleet Park, Hickson Road Reserve, Campbells Cove, Circular Quay promenades and Sydney Opera House forecourt Design and implementation of Access and Inclusion Initiatives, working closely with Project Leads on Australia Day Provision of an Access and Inclusion Manager for a maximum of twenty (20) working days during the contract period Provision of an Access and Inclusion Officer for a maximum of thirty (30) working days during the contract period Availability during the event setup, event day, and event bump out periods for each role Specifications of Services Access and Inclusion Manager Access and Inclusion Coordinator Information Requested An itemised, all-inclusive quotation (ex GST, inclusive of all other taxes and charges) for Access and Inclusion services for Australia Day Sydney 2027, plus one (1) year option for 2028 and one (1) year option for 2029 A detailed and itemised cost proposal for Australia Day Sydney 2027, together with separate pricing for the optional extension years of 2028 and 2029, including daily rates and any associated costs for the Access and Inclusion Manager (maximum 20 working days) and the Access and Inclusion Officer (maximum 30 working days) A written response outlining the proposed goods and/or services to be supplied, including how the requirements of the specification will be met, demonstrating overall company experience, suitability and capacity, and nominating proposed personnel and their individual experience and capacity Quotations must address the items in the specifications of requirements, noting required dates for availability during the event setup, event day, and event bump out periods for each role Contract Terms and Conditions The contract term is a 1-year fixed initial term for Australia Day 2027, with the option at Destination NSW's sole discretion to extend for a further 2 x 1-year terms for Australia Day 2028 and 2029 The Destination NSW Contract of Engagement template is attached for review as part of this RFQ. Respondents should consider the terms and conditions in this template and confirm in writing that the terms and conditions can be met Should the Respondent wish to negotiate any part of the terms and conditions, those terms and conditions should be specifically identified in the response to this RFQ A payment schedule will be agreed with the Supplier on appointment, based on a schedule for delivery of the Services with payments made against milestones achieved. Milestones and timeframes will be set out in the contract. Payments may not be monthly but may be on completion of outcomes and tasks