Maintenance of HVAC Systems & Routine Water Testing
Tender Overview
About this tender
Overview The City of Canterbury Bankstown is seeking tenders from suitably qualified and experienced respondents for the periodic and reactive maintenance of Heating, Ventilation and Air Conditioning (HVAC) systems at Council owned properties. Scope The tender comprises the following separable portions. Council may award part or whole of the contract to a single tenderer or to a panel of tenderers. Separable Portion 1 (SP1): Periodic and Reactive Maintenance of HVAC Systems Proactive inspection, testing, checking, maintenance and servicing of all HVAC systems and equipment in accordance with manufacturer recommendations, applicable Operations and Maintenance (O&M) Manuals, relevant Australian Standards, statutory requirements and recognised industry best practice Ongoing maintenance of all HVAC systems, equipment and associated services in accordance with the latest editions of the applicable Australian Standards, Codes, Regulations, AIRAH Guidelines, manufacturer recommendations and statutory requirements Separable Portion 2 (SP2): Routine Water Testing and Treatment Provision of all labour, supervision, equipment, testing instruments, chemicals, consumables, reporting and specialist services necessary to maintain cooling towers and closed loop water systems in compliance with applicable legislation, Australian Standards and NSW Health requirements Contractor Requirements Respondents must be suitably qualified and experienced in the maintenance of HVAC systems and associated services Instructions to Tenderers Council is now using APET for all electronic lodgements. If not already registered with APET360, tenderers are strongly recommended to register online with APET360 upon downloading the tender documents from BuyNSW. The URL for electronic lodgement is: https://public.sl360.au/request/open/CBCity An APET user guide has been attached to the tender documents for lodgement. Tenderers may only lodge a tender electronically, by mail, or by hand. Electronic submissions must be lodged via the online questionnaire in APET360. Submissions lodged via email are not acceptable. Enquiries Primary contact: Roy Perez, roy.perez@cbcity.nsw.gov.au
How to respond to this tender
A strong tender response is clear, compliant, and backed by evidence. These steps apply to most Australian and New Zealand public tenders.
Read the requirements in full
Open the official listing and download the full tender pack. Note the response schedules, evaluation criteria, mandatory conditions, and the exact closing time and lodgement method.
Confirm you are eligible and it is worth bidding
Check licences, insurances, certifications, and any conformance requirements before you commit. A quick bid or no-bid decision saves days of wasted effort on a tender you cannot win.
Answer every criterion with evidence
Respond to each evaluation criterion directly and back your claims with concrete examples, referees, and past performance. Address the buyer’s stated need, not a generic capability statement.
Lodge early through the official portal
Submit through the source portal well before the deadline. Late or incorrectly lodged bids are almost always rejected, so leave time for uploads, portal errors, and last-minute questions.
