Playing Fields Lighting Upgrades Package

Overview Wingecarribee Shire Council is seeking tenders from appropriately qualified and experienced contractors to undertake the construction of four (4) sports field lighting upgrade works packages at Ferndale Reserve in Bundanoon, Stephens Park and Eridge Park in Bowral, and Jurd Park in Colo Vale, NSW. A more detailed brief of the extent of services required by Council is set out in Volume 1 - Specification, which is included as part of the Request for Tender documentation. Tenders are invited in accordance with section 55 of the Local Government Act 1993. Scope The works generally include the supply, installation, testing, commissioning and handover of complete and operational sports lighting systems in accordance with the Tender Documents, final approved design documentation, relevant Australian Standards, Football NSW lighting requirements, statutory requirements and Council's requirements. No alternatives will be considered. Site-specific requirements Ferndale Reserve (Fields 1 and 2): new LED system operating each field at 50 LUX and 100 LUX, individually or together, with LED floodlights at approximately 20 m on galvanised poles, eight (8) new poles (four per field), and DALI dimming controls Stephens Park (Fields 1 and 2): new LED system operating each field at 50 LUX and 100 LUX, individually or concurrently, with six (6) new poles (Poles 1 and 2 at approximately 20 m, Poles 3 to 6 at approximately 25 m) and DALI dimming control Eridge Park (Fields 1 and 2): new LED system operating each field at 50 LUX, 100 LUX and 200 LUX, individually or concurrently, with six (6) new approximately 25 m tapered octagonal galvanised steel poles, approximately forty (40) LED luminaires including overslung and underslung arrangements, and 200 LUX competition mode to operate per the approved luminaire schedule Jurd Park (Fields 1 and 2): 50 LUX and 100 LUX modes, four (4) new approximately 30 m poles with five (5) luminaires per pole, a new main switchboard (100 A, Form 1, 10 kA/1 second, IP55, 316 stainless-steel enclosure, Schneider switchgear), replacement of the existing aerial service mains with new 100 A aerial service mains via an engaged Level 2 Accredited Service Provider (L2ASP), coordination with Endeavour Energy, and removal of the redundant private pole Site establishment and protection Site establishment, survey, set-out, access management, temporary works and environmental controls Protection of existing Council assets, playing surfaces, buildings, trees, adjoining properties and existing services Investigation, identification, verification and coordination of existing underground and overhead services, including existing sewer and electrical infrastructure, prior to excavation Non-destructive excavation within nominated tree protection zones Demolition and removal Demolition, removal and lawful disposal of redundant sports-lighting infrastructure and associated electrical equipment Removal of existing sports-lighting poles and foundations to approximately 300 mm below finished ground level, with excavations backfilled with topsoil and reinstated with turf Existing LED lights at Church Road to be retained for later use by the club Poles, luminaires and structural Supply and installation of new sports-lighting poles, LED luminaires, headframes, mounting brackets, control gear, DALI equipment and surge-diversion protection Installation and aiming of luminaires at the nominated mounting heights in accordance with the aiming and luminaire schedule New engineered pole footings, reinforcement, rag bolts, grading rings, conduits and associated structural works Preparation and submission of pole, footing, headframe, luminaire and mounting shop drawings and technical data prior to manufacture and construction Survey and confirmation of pole positions prior to excavation and footing construction Electrical All underground electrical infrastructure, including excavation, trenching, conduits, draw pits, cabling, submains, earthing, bonding and associated connections Nominated 63 mm heavy-duty conduit network and Class C electrical pits, with spare conduits where nominated Modification, upgrade or construction of the main switchboard and associated electrical infrastructure, including all switchgear, circuit protection, metering, submains and lighting subcircuits Confirmation of maximum electrical demand and suitability of the supply, with maximum-demand and cable-selection calculations prior to procurement Lighting controls Installation and configuration of a Cloudmaster lighting controller (or documented approved equivalent), including remote communications and remote access operation DALI lighting controls allowing the nominated lighting modes to be selected Independent operation of Field 1 and Field 2 and combined operation at each nominated LUX level Local and manual override controls (Auto / Manual / Off at Jurd Park) for authorised Council and maintenance personnel Provision of lighting-control functional description, control-system technical data and electrical calculations Inspection, testing and commissioning Hold-point inspections of footing excavation, footing reinforcement, rag bolts and conduits prior to concrete placement, and of underground conduits prior to trench backfilling Confirmation of pole plumbness, orientation, headframe alignment and luminaire mounting following erection Factory acceptance testing and inspection of switchboard equipment where required Aiming, focusing, testing, commissioning and adjustment of all luminaires per the approved aiming schedule Post-construction LUX testing and LUX measurement drawings for each nominated operating mode Electrical testing and certification in accordance with AS/NZS 3000 and other applicable standards, and functional testing of the lighting-control and remote-access systems Demonstration of the completed systems to Council and nominated operators, and operational training for nominated Council personnel Reinstatement Reinstatement of all areas disturbed by the works, including trench backfilling, compaction, topsoiling, turf replacement and remediation of access and construction areas Protection of existing assets and playing surfaces during the works Handover and documentation As-constructed drawings showing final locations and depth of poles, pits, conduits, cabling, switchboards and controls Operation and maintenance manuals, equipment schedules, technical data, warranties, test certificates and commissioning records Completion of specified preventative maintenance requirements (Jurd Park) Practical completion and handover documentation acceptable to Council Completion of all minor, incidental and ancillary works necessary to deliver a complete, compliant and fully operational sports-field lighting installation Required outputs Complete sports field lighting systems at all four (4) sites Installed steel light poles, footings and associated mounting infrastructure LED sports lighting fittings installed, aimed and commissioned Electrical cabling, conduits, pits, switchboards, sub-boards and controls required for the lighting systems Remote lighting control system, including independent field operation Manual override controls for authorised service personnel Removal and disposal of redundant lighting infrastructure where required Protection of existing assets and playing surfaces during the works Reinstatement, remediation and re-turfing of disturbed areas Electrical testing and certification Sports lighting compliance testing and LUX reporting As-constructed drawings, warranties, operating manuals and maintenance information Practical completion and handover documentation acceptable to Council Contractor Requirements Contractors must be appropriately qualified and experienced to undertake the construction of sports field lighting upgrade works Instructions to Tenderers Tenders are invited in accordance with the Invitation and the following accompanying documents: Volume 1 - Specification Volume 1a – Appendices A - U Volume 2 - Response Schedules Volume 3 - Conditions of Contract Volume 3a – Preliminaries Any published Addenda Enquiries Contact: Kristian Draxl Email: procurement@wsc.nsw.gov.au Phone: 1300 680 888