T26/04 - FRBD-BLD-00368 - City Hall Seating Preview Access Issued by: Lismore City Council VP Reference: VP505871 Opened: Wednesday 06 May 2026 10:02 AM Closing: Friday 22 May 2026 12:00 PM

Tender Details Access this Tender T26/04 - FRBD-BLD-00368 - City Hall Seating Business Name Lismore City Council VP Reference # VP505871 Buyers Reference # T26/04 Opens Wednesday 06 May 2026 (AUS Eastern Standard Time) Closes Friday 22 May 2026 12:00 PM (AUS Eastern Standard Time) Supplier query cut-off Friday 22 May 2026 12:00 PM (AUS Eastern Standard Time) Expected decision Friday 05 June 2026 (AUS Eastern Standard Time) Buyer Details Business Name Lismore City Council Location 70 Carrington St Lismore, New South Wales 2480 Australia WebSite: https://www.lismore.nsw.gov.au Business Info The City of Lismore is a local government area in the Northern Rivers region of New South Wales, Australia. The seat of the local government area is Lismore, a major regional centre of the state. Contact Details The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion. What the buyer is requesting Details The scope includes supplying items listed in this RFQ and delivering them into the nominated storage areas within City Hall. The Contractor may recommend alternative products in addition to any suggested specifications, provided they meet Council’s functional requirements. The Works include: a) Supply and delivery of seating for the Auditorium, Fountain Room and Studio b) Supply and delivery of banquet, workshop and multipurpose tables c) Potential supply and delivery of portable platforms/risers for theatre style seating in the Auditorium, subject to consultant advice and recommendation d) Provision of fit for purpose storage solutions, including storage trolleys and/or dollies, for all seating and table items. The Contractor is required to identify and specify storage requirements appropriate to each City Hall space, including storage configuration, capacity, and manoeuvrability. e) Provision of spare parts as specified f) Provision of layout plans, manuals and documentation. The Contractor must provide all approved suitable access equipment to perform the Works and must protect all surfaces during the Works. Any damage will be a the cost of the Contractor. City Hall, located at 1 Bounty Street, Lismore, is one of the region’s key civic and cultural facilities. Originally constructed in the 1960s and modernised in 2013, the venue is currently undergoing further upgrades including internal layout improvements, enhanced accessibility and more flood resilient finishes. As part of this restoration and upgrade project, Council is renewing the internal fitout of the Auditorium, Fountain Room and Studio to improve functionality, flexibility and accessibility. Once reopened, City Hall will provide a flexible venue capable of hosting: • Performances and live entertainment • Exhibitions and cultural programming • Conferences and functions • Community events and gatherings • Education, workshops and rehearsals The renewed spaces will support a broad range of civic, cultural, community and commercial activities. To support these uses, Council requires new seating and tables, with the potential inclusion of portable platforms or risers suitable for multipurpose configurations and frequent operational handling, subject to consultant recommendation. This RFQ seeks quotations for the supply and delivery of furniture and equipment to ensure that City Hall can reopen with durable, high quality, flexible and visually cohesive venue furnishings that meet contemporary standards and operational needs. Please see Scope of Work document for further details. Background information / Compatibility requirements Details In the period of January 2020 to March 2022, Lismore experienced four (4) significant flood events, AGRN898 (January 2020), AGRN960 (March 2021), AGRN987 (November 2021), and AGRN1012 (February / March 2022). These events are continuously impacting on Council assets and the principal has secured funding assistance under the Disaster Recovery Funding Arrangements (DRFA) AGRN1012 to repair the road assets contained within this document. Emergency works were undertaken following the flood event however, permanent repair of the impaired road assets has not yet been undertaken. Essential Public Asset Reconstruction (EPAR) works are reconstruction works on an essential public asset that has been damaged as a direct result of a natural disaster. The damaged essential public asset is to be reconstructed to its pre-disaster function, with very little scope for variation, as determined in accordance with the Disaster Recovery Funding Arrangements Guidelines 2018. Where an asset is continuously damaged or there has been a change to building or engineering standards for the asset, approval may be sought from the administrating agencies to reconstruct the asset to improve the resilience. Generally, any improvements are classified as enhancement (betterment) of the asset function and are required to be funded by Council (complementary funding). The restoration work is required to be undertaken compliant with the Disaster Recovery Funding Arrangements Guidelines 2018. Questions asked by the buyer Question 1 - [Required] Refer to Tender Schedules - Schedule of Pricing and Schedule of Weighted Non-Price Criteria Information. Attachments to this Request Documents 5 Supplier lists selected Lists Furniture & Furnishings Categories selected Categories Furniture & Furnishings (Indoor & Outdoor) 1: Classroom Furniture 2: Industrial Furniture 3: Office Furniture 4: Theatre & Stadium Seating Regions of Service Locations New South Wales 1: Richmond-Tweed All Regions of Service locations are within Australia. Information requested by others 07/May/2026 10:54 AM Question : Hi, The renders for Auditorium seating show fixed seats (that are bolted to the floor) whereas the RFQ scope mentions the auditorium seating needs to be loose and stackable that can be stored away on trolleys. Can you please confirm if auditorium seats need to be loose or fixed? Answered on 08/May/2026 01:09 PM : Hi Akshay, The Auditorium seats should be stackable as per the requirements listed in the Scope of Works. Kind regards, Council 12/May/2026 02:32 PM Question : Hi, the completion date is listed as 1 September 2026. Is this date fixed? The decision date through to completion date is 12 weeks. We would like to put forward an offer that includes a seating solution from Europe; however, this would result in a 16-20 week lead time. Would Council be willing to accept this offer/timeline? Regards, Michael. Answered on 13/May/2026 02:44 PM : Hi Michael, Council is happy to consider alternative solutions; however, tenderers are requested to also submit a compliant option that meets the specified programme and lead time requirements for evaluation purposes. Thank you, Council 15/May/2026 11:20 AM Question : Hi, It is stated that you would like the chairs stacked and stored on trolleys, if the chairs stack say 10 high this would mean 35 trolleys for storage ? just want to confirm. thank you, Answered on 15/May/2026 12:24 PM : Hi Kathy, Council is seeking the contractor’s expertise to recommend the most suitable storage and trolley solutions for the building and its associated storage areas. Kind regards, Council 15/May/2026 12:53 PM Question : Hi, We have a just wanting to seek clarification on a couple of items; 1. Is the 1st September 2026 date, the practical completion/hand-over date? Or is this from when we can gain access to site from? 2. Is there any requirement to stage the delivery? or can it be done in one delivery and one day? 3. do you require delivery to loading dock and storage rooms only, ie. on trolleys? or require delivery and placement of all furniture as per the floors plans in an Auditorium style setup? 4. with the platform risers - do you require all the chairs in the auditorium to be accomodated for? or only a set quantity? Thank you. Answered on 18/May/2026 11:43 AM : Hi Gordana, Please see below: Q1. Is the 1st September 2026 date, the practical completion/hand-over date? Or is this from when we can gain access to site from? A1. Council would like the seating to be supplied and installed by September. Q2. Is there any requirement to stage the delivery? or can it be done in one delivery and one day? A2. Yes the delivery can be staged or completed in one visit. Q3. do you require delivery to loading dock and storage rooms only, ie. on trolleys? or require delivery and placement of all furniture as per the floors plans in an Auditorium style setup? A3. Council requires delivery and placement, however the contractor is to ensure adequate trolley and storage based off the building requirements. Q4. with the platform risers - do you require all the chairs in the auditorium to be accommodated for? or only a set quantity? A4. Council requires the contractor to advise on the best solution regarding the platform risers in the auditorium. Kind regards, Council Updates made to this Request Updates None... What the buyer is requesting: Details: The scope includes supplying items listed in this RFQ and delivering them into the nominated storage areas within City Hall. The Contractor may recommend alternative products in addition to any suggested specifications, provided they meet Council’s functional requirements. The Works include: a) Supply and delivery of seating for the Auditorium, Fountain Room and Studio b) Supply and delivery of banquet, workshop and multipurpose tables c) Potential supply and delivery of portable platforms/risers for theatre style seating in the Auditorium, subject to consultant advice and recommendation d) Provision of fit for purpose storage solutions, including storage trolleys and/or dollies, for all seating and table items. The Contractor is required to identify and specify storage requirements appropriate to each City Hall space, including storage configuration, capacity, and manoeuvrability. e) Provision of spare parts as specified f) Provision of layout plans, manuals and documentation. The Contractor must provide all approved suitable access equipment to perform the Works and must protect all surfaces during the Works. Any damage will be a the cost of the Contractor. City Hall, located at 1 Bounty Street, Lismore, is one of the region’s key civic and cultural facilities. Originally constructed in the 1960s and modernised in 2013, the venue is currently undergoing further upgrades including internal layout improvements, enhanced accessibility and more flood resilient finishes. As part of this restoration and upgrade project, Council is renewing the internal fitout of the Auditorium, Fountain Room and Studio to improve functionality, flexibility and accessibility. Once reopened, City Hall will provide a flexible venue capable of hosting: • Performances and live entertainment • Exhibitions and cultural programming • Conferences and functions • Community events and gatherings • Education, workshops and rehearsals The renewed spaces will support a broad range of civic, cultural, community and commercial activities. To support these uses, Council requires new seating and tables, with the potential inclusion of portable platforms or risers suitable for multipurpose configurations and frequent operational handling, subject to consultant recommendation. This RFQ seeks quotations for the supply and delivery of furniture and equipment to ensure that City Hall can reopen with durable, high quality, flexible and visually cohesive venue furnishings that meet contemporary standards and operational needs. Please see Scope of Work document for further details. Background information / Compatibility requirements: Details: In the period of January 2020 to March 2022, Lismore experienced four (4) significant flood events, AGRN898 (January 2020), AGRN960 (March 2021), AGRN987 (November 2021), and AGRN1012 (February / March 2022). These events are continuously impacting on Council assets and the principal has secured funding assistance under the Disaster Recovery Funding Arrangements (DRFA) AGRN1012 to repair the road assets contained within this document. Emergency works were undertaken following the flood event however, permanent repair of the impaired road assets has not yet been undertaken. Essential Public Asset Reconstruction (EPAR) works are reconstruction works on an essential public asset that has been damaged as a direct result of a natural disaster. The damaged essential public asset is to be reconstructed to its pre-disaster function, with very little scope for variation, as determined in accordance with the Disaster Recovery Funding Arrangements Guidelines 2018. Where an asset is continuously damaged or there has been a change to building or engineering standards for the asset, approval may be sought from the administrating agencies to reconstruct the asset to improve the resilience. Generally, any improvements are classified as enhancement (betterment) of the asset function and are required to be funded by Council (complementary funding). The restoration work is required to be undertaken compliant with the Disaster Recovery Funding Arrangements Guidelines 2018. Supplier lists selected: Lists: Furniture & Furnishings Categories selected: Categories: Furniture & Furnishings (Indoor & Outdoor) 1: Classroom Furniture 2: Industrial Furniture 3: Office Furniture 4: Theatre & Stadium Seating Regions of Service: Locations: New South Wales 1: Richmond-Tweed All Regions of Service locations are within Australia. Information requested by others: 07/May/2026 10:54 AM: Question : Hi, The renders for Auditorium seating show fixed seats (that are bolted to the floor) whereas the RFQ scope mentions the auditorium seating needs to be loose and stackable that can be stored away on trolleys. Can you please confirm if auditorium seats need to be loose or fixed? Answered on 08/May/2026 01:09 PM : Hi Akshay, The Auditorium seats should be stackable as per the requirements listed in the Scope of Works. Kind regards, Council 12/May/2026 02:32 PM: Question : Hi, the completion date is listed as 1 September 2026. Is this date fixed? The decision date through to completion date is 12 weeks. We would like to put forward an offer that includes a seating solution from Europe; however, this would result in a 16-20 week lead time. Would Council be willing to accept this offer/timeline? Regards, Michael. Answered on 13/May/2026 02:44 PM : Hi Michael, Council is happy to consider alternative solutions; however, tenderers are requested to also submit a compliant option that meets the specified programme and lead time requirements for evaluation purposes. Thank you, Council 15/May/2026 11:20 AM: Question : Hi, It is stated that you would like the chairs stacked and stored on trolleys, if the chairs stack say 10 high this would mean 35 trolleys for storage ? just want to confirm. thank you, Answered on 15/May/2026 12:24 PM : Hi Kathy, Council is seeking the contractor’s expertise to recommend the most suitable storage and trolley solutions for the building and its associated storage areas. Kind regards, Council 15/May/2026 12:53 PM: Question : Hi, We have a just wanting to seek clarification on a couple of items; 1. Is the 1st September 2026 date, the practical completion/hand-over date? Or is this from when we can gain access to site from? 2. Is there any requirement to stage the delivery? or can it be done in one delivery and one day? 3. do you require delivery to loading dock and storage rooms only, ie. on trolleys? or require delivery and placement of all furniture as per the floors plans in an Auditorium style setup? 4. with the platform risers - do you require all the chairs in the auditorium to be accomodated for? or only a set quantity? Thank you. Answered on 18/May/2026 11:43 AM : Hi Gordana, Please see below: Q1. Is the 1st September 2026 date, the practical completion/hand-over date? Or is this from when we can gain access to site from? A1. Council would like the seating to be supplied and installed by September. Q2. Is there any requirement to stage the delivery? or can it be done in one delivery and one day? A2. Yes the delivery can be staged or completed in one visit. Q3. do you require delivery to loading dock and storage rooms only, ie. on trolleys? or require delivery and placement of all furniture as per the floors plans in an Auditorium style setup? A3. Council requires delivery and placement, however the contractor is to ensure adequate trolley and storage based off the building requirements. Q4. with the platform risers - do you require all the chairs in the auditorium to be accommodated for? or only a set quantity? A4. Council requires the contractor to advise on the best solution regarding the platform risers in the auditorium. Kind regards, Council Attachments to this Request: Documents: 5