Accounts Payable Integration Solution
Tender Overview
About this tender
Overview Te Aho o Te Kura Pounamu (Te Kura) is seeking proposals for the provision of a modern, cloud-based Accounts Payable Integrated Solution, including software licensing, implementation services, integration, ongoing maintenance, and support. Objectives The solution should reduce manual effort, improve process efficiency, strengthen financial controls, and enhance the user experience for both staff and Finance personnel. The desired outcome is a streamlined end-to-end purchase-to-pay process supported by modern automation capabilities, including workflow automation, machine learning, and enhanced reporting and management information. Scope The solution must support Te Kura's purchase-to-pay processes and integrate with Microsoft Dynamics 365 Business Central, Te Kura's core financial management system. The scope includes: Invoice Processing Staff Expense Processing Purchase Card Transaction Processing Purchase Order Creation Goods Receipting Supplier Management Reporting and Administration Tools Te Kura's preference is for a single integrated solution that delivers all required capabilities. However, respondents may submit joint proposals with one or more solution providers where this enables the full range of requirements to be met. Instructions to Tenderers Proposals will be evaluated using a weighted assessment model comprising: Written Proposal (45%): Assessment of the respondent's organisation, proposed solution, implementation approach, support model, commercial offering, security and privacy arrangements, and ability to meet Te Kura's requirements Presentation and Demonstration (55%): Assessment of the proposed solution's functionality, usability, integration capability, automation features, reporting capability, and overall fit with Te Kura's business requirements and operating environment The higher weighting allocated to the presentation and demonstration reflects the importance of validating the practical operation of the proposed solution and its ability to support Te Kura's end-to-end purchase-to-pay processes and desired business outcomes. Enquiries Contact: Annerika Labuschagne Email: annerika.labuschagne@tekura.school.nz Phone: 0211798448
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