W4Q Community Halls Renewal Project – Principal Contractor

Overview Central Highlands Regional Council has secured funding through the Works for Queensland (W4Q) Program to undertake renewal and functionality improvements across selected community halls within the Central Highlands Region. Council is seeking a Principal Contractor to deliver this renewal project. Purpose The project seeks to improve accessibility, community participation, presentation capability, hearing augmentation, lighting performance and supporting infrastructure at the selected community halls, while ensuring compliance with applicable W4Q funding requirements. Objectives Improve accessibility and community inclusion Improve community usability and functionality Improve hearing accessibility and presentation capability Improve lighting quality, reliability and energy efficiency Validate and improve electrical infrastructure supporting the Works Improve the condition and functionality of community facilities Deliver a practical and sustainable outcome within available funding Maximise community benefit from the approved W4Q funding allocation Scope The Contractor shall provide a complete Design and Construct solution, including: Site validation Design development Procurement Installation Testing Commissioning Training Handover Warranty support The completed works shall be fully operational at Practical Completion. Site Validation Prior to commencing design development, the Contractor shall undertake comprehensive site validation, including: Existing dimensions Existing electrical infrastructure Existing switchboards Existing lighting systems Existing accessibility provisions Existing building condition Existing AV infrastructure Existing services Existing site constraints Any discrepancy identified during site validation shall be reported to Council. The Contractor shall not rely upon reference drawings or photographs for final installation purposes. Design Development The Contractor shall undertake all design development required to deliver the required performance outcomes, including: Design markups Shop drawings Equipment schedules Installation layouts Commissioning plans Electrical Performance The Contractor shall: Validate earthing systems Validate switchboards Validate circuit protection Validate circuit capacity Validate electrical infrastructure supporting the works Undertake targeted rectification required to support approved W4Q outcomes Any additional compliance issues, asset renewal requirements or remediation works not required to support the approved scope shall be separately identified and priced. Lighting Performance The Contractor shall provide energy-efficient LED lighting suitable for community hall use. Lighting systems shall: Improve energy efficiency Improve reliability Improve maintainability Improve functionality Improve user comfort Provide suitable illumination levels Lighting solutions must be appropriate to each facility and intended community use. Presentation Systems Where presentation systems are installed, they shall provide simple operation, reliable functionality, suitability for community meetings, civic events, training sessions and presentations, and ease of maintenance. Presentation systems may include: Displays Mounting systems Input connectivity Audio integration User controls The Contractor shall provide user training and operating instructions. Accessibility Accessibility improvements shall improve community access, facility usability, community participation, support inclusive use of facilities, and comply with applicable standards. Accessibility works may include: Handrails Door improvements Pathway improvements Entry modifications Amenity improvements Hearing augmentation Accessibility signage Contractor Requirements General Requirements The Contractor shall validate all existing conditions, verify all dimensions, existing electrical infrastructure, existing services, accessibility conditions, installation locations, compliance obligations, cable pathways, equipment mounting details and accessibility details. Reference drawings, photographs, sketches and markups supplied by Council are indicative only and do not relieve the Contractor of responsibility for site verification. The Contractor shall provide all information necessary to demonstrate compliance with project objectives and funding requirements. Electrical Compliance All electrical works shall comply with: AS/NZS 3000 Queensland Electrical Safety legislation Relevant Australian Standards Manufacturer requirements Quality Management The Contractor shall maintain an appropriate Quality Management System and prepare and maintain: Inspection and Test Plans Defects Register Non-Conformance Register Commissioning Records Quality Assurance Records Council may request evidence of quality controls at any time. Environmental Management The Contractor shall control dust, noise and waste, minimise environmental impacts, remove waste from site, and comply with environmental legislation. All facilities shall be left in a clean and operational condition. Work Health and Safety The Contractor shall prepare and implement a WHS Management Plan, Safe Work Method Statements, Site Inductions, Emergency Procedures and Incident Reporting Procedures. All works shall comply with Queensland WHS legislation. Reporting Weekly Reports shall include progress achieved, planned activities, safety performance, risks, procurement status, variations, and issues requiring Council attention. Monthly Reports shall include program status, cost status, forecast completion, key risk, outstanding actions, funding status, and scope status. Warranties The Contractor shall provide a Warranty Register at Practical Completion detailing all warranties provided under the Contract. W4Q Funding Compliance The Contractor shall ensure all proposed solutions remain compliant with Works for Queensland funding requirements. The Contractor shall immediately notify Council if any proposed solution may: Impact funding eligibility Expand scope beyond approved objectives Introduce theatre infrastructure Introduce entertainment infrastructure Introduce ICT modernisation Introduce network modernisation Create grant compliance risk No such work shall proceed without written approval from Council. Site Inspection Tenderers shall be deemed to have satisfied themselves as to site conditions, access constraints, extent of remaining Works and coordination requirements prior to submission. Site inspections during the RFQ period will not be conducted. Council may, at its discretion, arrange inspections, clarification meetings or further site investigations with one or more preferred Tenderers following evaluation of submissions and prior to final award. Tenderers are to base submissions on the information provided within the RFQ documentation, photographs, Scope of Works and attached supporting information.